Bajara Plant Hire Pty Ltd is one of Australia's largest Indigenous-owned plant hire and civil earthworks companies, proudly Supply Nation Certified and ISO-accredited. As we continue to grow, we’re looking for a capable and motivated Administrative Assistant to join our Head Office team.

About the Role

As an Administrative Assistant, you’ll support our office and project operations by ensuring smooth day-to-day administrative processes. Reporting to the General Manager and working closely with the Managing Director and project staff, your role will be vital in keeping our systems organised, updated, and compliant.

Your Key Responsibilities

Provide general administrative support to office and executive staff

Data entry and validation of timesheets, dockets, timesheets, and project records

Maintain and update key company registers (plant, fuel, licences, leave)

Assist with basic accounts and invoicing processes. Xero experience highly regarded

Support document control and file management systems

Manage office supplies, stock levels, and procurement needs

Prepare reports and support internal communications

Ensure policies and procedures are current and accessible

Contribute to maintaining ISO systems in quality, WHS, and environment

What We’re Looking For

Previous experience in an administrative, office support, or reception role (desirable)

High attention to detail and accuracy with data entry

Solid working knowledge of Microsoft Office (Word and Excel essential)

Strong organisational and communication skills

Ability to work independently and as part of a team

A proactive attitude and willingness to learn

Understanding of ISO systems or HSEQ compliance (a bonus – training provided)

Construction industry experience is a big plus, but not essential!

Why Work with Bajara?

✅ Indigenous-owned & led – be part of a purpose-driven business
✅ ISO certified – professional systems and structured development
✅ Supportive environment – collaborative team, strong leadership
✅ Real career pathways – internal promotions are our norm
✅ Modern systems – we use tools like Hirepos, Plant Assessor & Docketbook
✅ Make a difference – contribute to major infrastructure and community projects

How to Apply

Ready to bring your skills to a dynamic civil and plant hire company? Apply now with your CV and a short cover letter outlining why you’d be a great fit.