Language Disorder Australia is seeking a Finance and Administrative Assistant.

Position: Finance and Administrative Assistant
Location: Head Office, Toowong
Position Type: Full Time, Part Time, Temporary
Start Date: As soon as possible

The Finance and Administrative Assistant is responsible for providing administrative and clerical services to the Finance and Corporate Services teams. As our Finance and Administrative Assistant you will be responsible for providing finance support services to the finance and corporate services teams including, but not limited to data entry, reconciliations, accounts payable and receivable, payroll, general ledgers, sub ledgers and assisting in the production of financial reports

The position will require a high degree of communication and flexibility to ensure effective and efficient implementation of the duties. In this role you will be required to have a high level of understanding and application of privacy policies and procedures.

While this position is initially temporary, it has the potential of being extended or converted to permanent in the future.

WHY LANGUAGE DISORDER AUSTRALIA

We are known for our innovative approach and multidisciplinary services, including education, therapy, and advocacy. Our team is driven by the conviction that every child can connect, belong, and achieve.

By joining us, you become an integral part of a passionate community that values Service, Passion, Excellence, Accountability, Kindness, Empowerment, and Respect.

WHAT YOU WILL DO

As a Finance and Administrative Assistant, you will:

Respond to account-related queries from families with professionalism and empathy—whether by phone, email, or in person—ensuring clarity and support in every interaction.

Generate and issue invoices, statements, and payment reminders, and follow up on outstanding fees with tact and consistency, maintaining accurate debtor records and contact notes.

Prepare aged debtor reports for the Finance Manager and liaise with external debt collection agencies when required, always upholding confidentiality and integrity.

Perform daily and monthly bank reconciliations, process receipts, and allocate payments with precision, supporting payroll and journal entries as needed.

Reconcile credit card, debit card, and control accounts to the bank and general ledger, ensuring financial accuracy across all systems.

Assist with processing accounts payable invoices and payments, and manage ad hoc charges such as excursions and extracurricular activities with timeliness and attention to detail.

Maintain financial records in line with regulatory and internal standards, support year-end schedules and audit preparation, and ensure compliance with internal controls and fraud prevention protocols.

Provide general administrative support including data entry, document production, scanning, filing, and inbox management—ensuring smooth day-to-day operations across the finance function.

WHAT YOU WILL NOT DO

Work in isolation. This role is deeply connected to families, finance teams, and the broader organisation—you’ll collaborate to ensure accuracy, transparency, and support.

Treat financial tasks as just numbers. Every invoice, report, and reconciliation contributes to a child’s access to life-changing services.

Compromise on detail or integrity. You’ll be trusted with sensitive information and expected to uphold the highest standards of confidentiality and compliance.

Ignore the human side of finance. You’ll engage with families and stakeholders with empathy, clarity, and professionalism, even when navigating complex financial conversations.

YOU BRING

Certificate III or IV in Accounting/Bookkeeping or equivalent experience.

Proficiency in financial software (e.g. MYOB, Xero, TASS) and Microsoft Excel.

Demonstrated experience in accounts receivable and reconciliation tasks.

Excellent communication and interpersonal skills.

High attention to detail and ability to manage confidential information.

Ability to provide cover when the Finance Officer is on leave.

Experience in the education or non-profit sector (desirable).

Familiarity with debt collection processes, regulations and practices (preferred).

Experience with general ledger systems and journal preparation (desirable).

BENEFITS:

What can we give you in return for your passion:

An exceptionally satisfying experience as you connect those that need support with the right support.

Professional Development: Expand your skill set with opportunities for transdisciplinary development, external and internal growth opportunities.

More take home pay: How can we offer this? A little-known fact is that as a Not-For Profit organisation, we can offer our employees Salary Packaging options to boost their take-home pay by 6% - 12% per annum (increase the amount you take home and spend, rather than going to taxes).

Annual salary increment progression PLUS yearly 3% salary increases as outlined in our Enterprise Agreement

More extras: 17.5% annual leave loading, 1 day of paid Health Screening Leave, 14 weeks Paid Parental Leave, Discounts with Medibank Health Insurance, Novated Car Leasing.

WANT TO KNOW MORE:

We love to chat! If you have any questions or would like a copy of the position description, contact Melissa Cruickshank, HR Advisor at [email protected] or 0447 218 837.

Find more information on Mancel College: https://mancelcollege.qld.edu.au/

Find Information on Language Disorder Australia: www.languagedisorder.org.au

HOW DO I APPLY:

Simple!...

Update your current Resume and personalise your Cover Letter

Click Apply

Submit your attachments and answer the employer's questions

Applications will remain current and form part of our talent pool for future roles.

Language Disorder Australia is committed to safe and supportive work practices as a child safe organisation. All workers are required to participate in security screening relevant to their role including Criminal History/Police checks, Teacher Registration or Relevant Body checks, identification and references checks, Working With Children Checks, and disclosing any information relevant to eligibility to engage in activities involving children and young people. Our workers are required to understand and follow the Child Protection Policy and Processes.

Language Disorder Australia is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities, ensuring equal opportunities for all qualified candidates. We believe in providing a space where you can thrive, contribute, and make a positive impact on the lives of children and young people with Language Disorder.

Reasonable adjustments are available to reduce barriers and may assist participation in the recruitment process. Should you require reasonable adjustments, please tell us as part of your application so that we can adjust as needed.