The Opportunity
HN Recruitment has partnered with a leading property investment firm experiencing rapid growth. As a result, they are seeking an
Operations Coordinator to join their high-performing team based in South Yarra.
This is not your average admin role — you’ll play a vital role in ensuring the smooth flow of investment property transactions, managing key timelines, engaging third-party stakeholders, and keeping everything moving with precision and professionalism.

What’s in it for you?

• 6-month salary review and clear pathway for progression
• Onsite parking in the heart of South Yarra
• Work closely with a high-performing operations and client services team
• Ongoing paid professional development
• Direct access to senior leadership
• Supportive and collaborative team environment
• A suite of personal and professional perks

What you’ll be doing

• Proactively monitor deadlines and anticipate next steps to ensure client property purchases progress without delay.
• Drive performance and follow-up with third-party stakeholders (e.g. brokers, solicitors, conveyancers) to ensure they meet key deadlines.
• Track and manage the progress of transactions, identifying and resolving bottlenecks or delays.
• Finalise and close off tasks with stakeholders upon settlement, ensuring no loose ends.
• Maintain and update operational records, reports, and documentation with accuracy and consistency.
• Support the preparation of contracts, client files, and other required documentation for property transactions.
• Liaise with clients and stakeholders to provide updates, clarify next steps, and ensure a seamless experience.
• Coordinate internal meetings and scheduling to support key milestones and project goals.
• Identify and suggest process improvements to improve speed, efficiency, and quality of operations.

Must Haves

• Comfortable working 5 days a week in the office
• Experience in property, financial services, liaising with brokers, conveyancers, and solicitors
• Strong understanding of the loan-to-settlement process

Nice to have

• 2+ years of office administration experience

Apply Now
This is a rare opportunity to join a fast-growing business and build your career in the property and investment space.
We’re interviewing immediately. For a confidential chat, contact Mike on 0448 748 635 or email [email protected]