Position Title: Accounts Payable & Operations Support Officer
Reports To: General Manager / Inventory Manager
Location: Strathfield South, Sydney (Onsite – 5 days per week)
Employment Type: Full-Time

The Accounts Payable & Operations Support Officer provides vital support to Royal Formwork Solutions & Hire across accounts payable, procurement, and inventory control.

While the core of the role involves accurate data entry and creditor invoice processing, the position also extends into procurement support, container/delivery coordination, and stock management activities.

Key Responsibilities

Accounts Payable & Data Entry

- Enter supplier purchase orders into MYOB.

- Match supplier invoices with delivery dockets; follow up on missing documents.

- Verify invoice accuracy against price lists, purchase orders, contracts, and approvals.

- Assist with month-end close and creditor reconciliations.

Procurement Support

- Assist with procurement of domestic (and later imported) products.

- Work alongside the Inventory Manager to forecast product requirements.

- Support supplier follow-ups and coordination of orders.

Deliveries & Inventory Management

- Assist with the process of container deliveries and collections.

- Participate in monthly stocktakes, review balances, reconcile adjustments, and raise issues/concerns.

Pricing & Cost Control

- Amend supplier price lists to reflect cost changes.

- Support monitoring of supplier pricing against agreed contracts/quotes.

General Support

- Provide support to employees and managers across finance and operations.

- Assist with ad hoc tasks as directed by management.

Future Duties (Growth Areas)

- Imported product document control (compliance with due diligence regulations and supplier confidentiality agreements).

- Oversee imported inventory budgets and costing processes.

Skills & Experience

Previous experience in accounts payable, operations, or procurement administration (construction, wholesale, or manufacturing industry preferred).

Strong attention to detail, with proven ability to reconcile invoices, purchase orders, and dockets.

Experience with ERP/accounting systems (MYOB Advanced, MYOB AccountRight, or similar).

Competence in Excel and Microsoft Office for data entry and reporting.

Strong organisational and time management skills.

Ability to work effectively across finance, operations, and warehouse teams.

Key Attributes

Accurate and detail-oriented.

Proactive and able to follow up without being asked.

Comfortable with both financial data entry and operational support tasks.

Flexible and adaptable to a fast-paced, family-owned business environment.