Job Title: Executive Assistant / Office & Business Manager (11-Month Maternity Leave Cover)
Location: Geelong – On-site
Job Type: Full-time, Fixed-Term (11 months)
Salary: Competitive, based on experience
Industry: Property Valuation / Professional Services

About Us

Preston Rowe Paterson (PRP) is a trusted name in the property valuation industry, known for delivering accurate, independent, and timely valuation services across residential, commercial, industrial, and specialised asset classes. With a strong client base and a commitment to integrity and professionalism, we’re proud of our collaborative culture and reputation for excellence.

We’re currently seeking an experienced and reliable Executive Assistant / Office & Business Manager to join us on an 11-month fixed-term contract to cover maternity leave, starting early November. This is a critical role supporting our managing director & leadership team and keeping our operations running smoothly—perfect for someone who enjoys variety and responsibility.

About the Role

This is a unique, hybrid role combining high-level executive support, office management, and light business operations. You’ll work closely with the Managing Director and senior valuers to streamline workflows, manage the office environment, and support business-critical functions like HR & Compliance.

Contract Duration: 11 months, with a handover period at the beginning and end of the contract to ensure a smooth transition.

Key Responsibilities

Executive Support

Manage the calendar, inbox, and travel schedule of the managing director

Coordinate meetings, minutes, and follow-ups across leadership and client groups

Act as a key liaison between the managing director and staff, clients, and stakeholders

Office & Operations Management

Oversee the day-to-day operations of the office, ensuring a professional and well-functioning environment

Support internal teams, helping with schedules, deadlines and communication to ensure smooth workflow

Manage office supplies, equipment, and relationships with service providers

Ensure the team has the tools, systems, and support they need to perform at their best

Organise business travel, accommodation and events

Business Support

Assist with onboarding of valuers and admin staff, including IT setup and induction packs

Manage HR-related tasks such as employee records, leave tracking, and compliance with workplace policies

Maintain compliance records, accreditation renewals, and company registers

Support internal bookkeeper with accounting tasks such as invoicing, expense reconciliation, and accounts assistance when required

Monitor job tracking systems (e.g. ValEx) and ensure data accuracy and workflow efficiency

Help identify and implement process improvements across the business

Support key business projects and initiatives, helping manage timelines, resources and deliverables

About You

You’re a highly organised, adaptable, and discreet professional who can manage multiple priorities while maintaining attention to detail. You enjoy working in a tight-knit team and understand the nuances of a professional services environment—especially one with external clients and industry compliance.

You’ll Bring:

Experience in an Executive Assistant, Office Manager, or Business Support role

Experience in (or an understanding of) the property, valuation, or professional services industry

Excellent written and verbal communication skills

Strong organisational and problem-solving abilities

High proficiency with Microsoft Office (Word, Excel, Outlook) and confidence with picking up external systems (such as ValEx)

A proactive, no-task-too-small attitude and strong professional discretion

Prior experience supporting compliance, HR, or finance processes is a plus

Why Join Us?

Step into a pivotal role during a key period for the business

Work closely with experienced leaders in a collaborative and professional environment

Gain valuable experience in a respected and growing firm

Flexible hybrid working arrangements available

Competitive salary and modern office in Geelong

How to Apply

If you're ready to take on this dynamic fixed-term opportunity and contribute to the success of our business during this period, apply now with your resume and a cover letter highlighting your relevant experience and why you're a great fit for this role.