We are a well-established wine wholesaler in Sydney seeking an enthusiastic, professional, organised and motivated Office Administrator to join our team full-time. This is a varied role where no two days are the same, supporting our sales team and keeping operations running smoothly. A mix of admin, customer service, logistics and stock coordination — perfect for someone who thrives on being across everything.

What you’ll be doing (a bit of everything!):

Answering calls, taking orders and fielding customer queries

Order processing across multiple platforms (SAP, eBev, Coles, Woolworths),
stock management (purchasing/invoicing/reconciliation)

Daily bank allocations, invoice payments, account and inventory reconciliations
in SAP Business One

Liaising with customers, wineries, and the warehouse to keep deliveries on track

Chasing up accounts and keeping the books tidy

Following up deliveries and managing logistics, local and international

Helping out with social media and keeping our online platforms up to date

Supporting the sales team and generally keeping things running smoothly

What we're looking for:

Confident on the phone and great with people

Time management skills (you’ll be juggling a few things at once)

Administrative experience (6–12 months is plenty!)

Sharp attention to detail, initiative, and accuracy

Someone who takes initiative but is also a real team player

SAP or bookkeeping experience is a plus, but not a deal-breaker

Basic bookkeeping/data entry skills/Microsoft Office (preferred)

Why you’ll love it here:

No two days are the same – it’s a varied, fast-paced role

Be part of a close-knit, supportive, fun team in a fast-paced industry

Opportunity to build your skills in administration, accounts and logistics
in a supportive environment

Work with a dynamic portfolio of wines and suppliers

Hours: Monday–Friday, 9.00am–5:30pm
Location: Ultimo, Sydney

If you’re organised, motivated and keen to dive into the wine industry, we’d love to hear from you. Send us your CV (and a short cover note telling us why you’d be a great fit) – let’s chat!