On behalf of our client, a professional services firm located in Sydney’s CBD, we are seeking a polished and proactive Junior Office Manager to join their team on a permanent basis.

In this boutique office environment, you will be the go-to person, playing a vital role in the day-to-day operations. While not stationed at the front of house, you will be responsible for welcoming clients, guests, and visitors, ensuring a warm and professional first impression. This is a client-facing role, and you will be integral to maintaining a smooth and efficient workplace.

We’re looking for someone who is confident in navigating a fast-paced, professional setting - someone career-driven, client-focused, and eager to thrive in an intelligent and collaborative environment.

The ideal candidate will have experience, preferably within real estate or investment firms, and possess exceptional presentation skills.

Key Responsibilities:

Greet and welcome clients, ensuring a professional and friendly first impression

Support the planning and execution of client events

Coordinate and assist with internal social events and team activities

Work closely with the administrative support team to ensure smooth operations

Oversee the client onboarding process, ensuring a seamless experience

Use and manage multiple CRM systems effectively

Maintain a high standard of client service at all times

Ensure the office space remains clean, tidy, and presentable

Prepare meeting rooms, including offering refreshments and setting up as required

Manage meeting room bookings and scheduling

Provide general administrative support to the wider team

Answer incoming calls and manage email correspondence professionally

Handle filing, data entry, and routine administrative tasks

Manage office and kitchen supplies, including ordering and stock maintenance

Provide first-line support for basic IT issues and escalate as necessary

Report and follow up on any office maintenance issues

Offer ad hoc support to the wider team, including assistance with events and special projects

Travel between different offices.

Requirements:

Previous experience in a front-of-house, administrative, or office coordination role

Strong interpersonal and communication skills, with a professional and welcoming demeanor

Highly organised with excellent attention to detail

Ability to multitask and manage competing priorities in a fast-paced environment

Confident using Microsoft Office Suite (Outlook, Word, Excel, etc.) and comfortable working across CRM systems

A team player with a proactive, can-do attitude and willingness to assist wherever needed

Strong problem-solving skills, especially in handling day-to-day office or IT issues

Ability to maintain a tidy, presentable, and professional workspace

If you are driven, a fast learner, and take pride in your presentation, have strong organisational and communication skills - we’d love to hear from you. This role is ideal for someone who comes from a Receptionist / Office Coordinator role.

Please apply to Holly Moore at [email protected]

Please note, only shortlisted candidates will be contacted.