Position Description

The Office Manager at Adina Solutions is responsible for overseeing office administration, coordinating staff, and supporting the Director and Project Management team in the delivery of construction projects. In addition to office-based tasks, the role requires visits to worksites in Sydney & Regional NSW, to implement and conduct checks on reporting, safety documentation, and project compliance. The Office Manager ensures that administrative systems, workflows, and compliance measures are effectively maintained both in the office and on site. This is a hands-on role that combines office management with active involvement in project operations.

Key Duties & Responsibilities

Oversee daily office operations, including record-keeping, correspondence, and compliance with company policies, workplace safety requirements, and relevant government legislation, policies, and procedures.

Contribute to the planning and review of office services, setting priorities and office service standards.

Allocate human resources, office space, and equipment to support operations.

Assign work to staff and monitor work performance.

Coordinate personnel activities including hiring, promotions, performance management, payroll, training, and supervision.

Liaise with internal staff, project management teams, suppliers, contractors, and other professionals to coordinate office business and resolve issues.

Ensure office equipment and supplies are maintained and available as needed.

Ensure work complies with occupational health and safety regulations and other relevant legal and regulatory requirements.

Travel to worksites across metropolitan Sydney and regional NSW to verify safety documentation, worksite reporting, and project compliance, with no additional allowance for travel.

Support the team with procurement activities and liaise with suppliers, contractors, and clients.

Prepare operational reports and maintain office and project administration systems.

Continuously review and improve office and project processes to ensure efficiency and compliance.

Candidate Requirements & Qualifications

The applicant will be selected for their ability to manage both office and field operations within the business.

Essential Requirements:

Qualification in business administration, management, or equivalent experience.

Minimum 2 years’ experience in office management or administration.

Strong organisational and communication skills.

Experience with compliance, reporting, and workplace safety documentation.

Willingness and ability to travel to regional worksites.

Reporting & Supervision

The Office Manager will report directly to the Director and the Project Management team. They will be responsible for coordinating and supporting administrative staff, ensuring efficient workflows, accurate documentation, and effective communication between the office and project sites.

We Offer:

Competitive annual salary of $80,000 AUD plus superannuation, payable in accordance with Australian workplace laws set through market benchmarking, reflecting the responsibilities of the role and industry standards in NSW.

Professional development and career growth opportunities.

A dynamic, supportive, and collaborative work environment.

If you meet the requirements and are interested in joining our team, please apply. We look forward to meeting you soon.