Employment Type: Temporary Full Time up to November 2026, with potential availability of ongoing employment
Position Classification: Administration Officer Level 4
Remuneration: $72,285.58 - $73,940.16 per annum plus superannuation
Hours Per Week: 38
Requisition ID: REQ603349
Location: Westmead
Applications Close: 01 October 2025 - 11:59pm

About the opportunity

Are you looking for a dynamic and varied administrative role that supports patient care?

Tissue Pathology & Diagnostic Oncology at ICPMR Westmead is a leading diagnostic referral laboratory, serving clinicians and patients in Western Sydney and across NSW.

We are currently seeking a Referrals and Meetings Coordinator to join our administration team. In this role, you'll work closely with both internal and external stakeholders, playing a key part in supporting our vital diagnostic services.

What we can offer you

Accrued Days Off in addition to Annual Leave

Generous salary packaging options and other fringe benefits

Corporate wellbeing programs, including the Fitness Passport

Learning and development opportunities, including in-house training with RTO My Health Learning

What you'll be doing
The Referrals and Meetings Coordinator is primarily responsible for the timely and accurate management and tracking of material (slides and FFPE blocks) referred into and out of TPDO for second opinions, meetings, ancillary testing etc. The incumbent works closely with Pathologists, TPDO specialist laboratories and referring clinicians and the dedicated Meetings Coordinator.

Interested in joining Australia’s largest public pathology service? Apply now by addressing the following questions:

Demonstrated ability to plan, prioritise, organise and perform a wide range of administrative tasks relative to MDT & clinico-pathology meetings and referrals management, workflow and resources.

Excellent interpersonal and communication skills including strong written and verbal English and be capable of professionally liaising and working with a diverse range of stakeholders (internal and external) using different modes of communication.

Demonstrated strong customer focus and commitment to providing exceptional service to all clients (internal and external to the organisation).

Demonstrated commitment and understanding of quality in the context of ISO 15189 accreditation and requirements relevant to the role (retention of records and tracking).

Demonstrated computer competency including Microsoft Office applications with experience in Health Information Management Systems (ie. Laboratory information Systems).

Demonstrated ability to work autonomously and contribute to a team with strong time management and problem solving skills.

Ability to work flexible days and times as required for service provision.

1. Demonstrated experience in a high volume, diagnostic Tissue Pathology Laboratory supporting meetings and referrals functions including the management and tracking of diagnostic material.

For more information please see Statement of Duties

Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Udip Adhikary on [email protected]

New to NSW Health Pathology?

The preferred candidate may be required to undergo a functional assessment prior to appointment.

Talent Pool
If the selection panel identifies more than one suitable candidate for the role, an eligibility list will be created for future temporary and casual vacancies.

Our Commitment to Diversity and Inclusion

NSW Health Pathology is an equal opportunity employer committed to creating an inclusive workplace. We seek to recruit from diverse applicants and create teams with skills, perspectives and experiences that complement each other at work. We welcome suitably qualified applicants regardless of age, ethnicity, socio-cultural background, disability, sexual orientation or gender identity.