Administration Assistant – Part Time

Location: Smeaton Grange, NSW

About Us

Billabong Pool Co. is a fast-growing fibreglass pool and landscape construction company, proudly transforming backyards across Wollongong, Picton, Macarthur and beyond. We specialise in premium fibreglass pools, landscaping and creating dream backyard resorts. We’re now on the hunt for a switched-on Administration Assistant to join our team at Smeaton Grange.

The Role

This is a part-time position (hours negotiable) supporting our sales, construction, and operations team. You’ll keep the wheels turning behind the scenes with smooth, efficient admin support.

Key Responsibilities

Liaise with clients in a warm, professional manner

Prepare contracts and project documentation

Lodge and file approvals, maintain registers, and ensure compliance

Manage data entry and project tracking in Buildertrend (training provided)

Handle inbox and file management

General office and project administration to support day-to-day operations

About You

Experience in administration, customer service, or office support

Strong organisational skills and attention to detail

Confident using Microsoft Office and/or cloud-based systems

Clear and professional communication skills (both written and verbal)

Positive, can-do attitude with a willingness to learn

Experience in construction or pool industries is a bonus (but not essential)

Familiarity with building approvals and the NSW Planning Portal is highly regarded

Why Join Us?

Be part of a family-run, down-to-earth team that genuinely loves what we do

Enjoy a supportive, fun, and collaborative work environment

Flexibility with part-time hours (with potential to grow into full-time)

Work close to home from our office in Smeaton Grange

How to Apply

If this sounds like the right fit for you, we’d love to hear from you! Please send your resume and a short cover letter telling us why you’d be a great addition to our team to [email protected].