Absolute Approvals is a dynamic and expanding building certification company with offices in Canberra and Sydney. We work on high-profile projects across government, defence, education, and private development, supported by a highly skilled and professional team.

We are now seeking a proactive and highly organised Executive Assistant & Operations Coordinator to support our Director and ensure the smooth running of our business operations. This is a diverse, impactful role for someone who thrives on taking ownership, improving systems, and ensuring nothing falls through the cracks.

What You’ll Do

Manage staff administration, accreditations, and HR-related coordination

Handle invoicing, accounts payable, and ensure bills are paid on time

Manage calendars, schedule meetings, and prioritise Director’s commitments

Act as first point of contact – answering phones and handling enquiries professionally

Liaise with suppliers, contractors, and external stakeholders

Support compliance and accreditation processes across the business

Streamline workflows and introduce improvements to enhance efficiency

What We’re Looking For

3+ years in an Executive Assistant, Office Manager, or Operations Coordinator role

Strong organisational skills with the ability to manage competing priorities

Experience handling invoicing, bills, and supplier management

Professional communication skills with confidence in dealing with staff and stakeholders

Tech savvy with solid knowledge of MS Office and cloud-based systems

Proactive, solutions-focused, and capable of working with minimal supervision

Discreet, reliable, and committed to high standards of professionalism

Why Join Us?

Part-time flexibility (approx. 20–30 hours per week)

Competitive salary: $80,000 – $100,000 FTE + super (pro rata for part-time)

Key role in a growing, well-regarded business with diverse responsibilities

Collaborative and professional team environment