Key Responsibilities

Oversee and coordinate daily administrative tasks: scheduling maintenance, data entry, invoicing, job documentation, and ERP system management (e.g. AroFlo, Beams) https://au.joblum.com/job/administration-operations-coordination/12178734?utm_source=chatgpt.com

Minimum 5+ years of administration or office management experience required

Prior experience with ERP systems (AroFlo, Beams, or similar) is preferred

Australian citizenship required for this position

Serve as the first point of contact; handling client and supplier communication with professionalism and care

Manage office workflows: maintain systems, handle purchase orders, coordinate material ordering, and manage office supplies

Assist the director and finance team with project admin, accounts reconciliation, payroll, onboarding, and compliance documentation via various platforms

Support project scheduling, tracking, and invoicing readiness

Ensure continuity and high service standards by liaising closely with trades staff and field teams

Improve administrative procedures and optimise office efficiency through strong organisational skills.