At Harcourts Packham we thrive when our people thrive. We're currently looking for an Executive Assistant to be a supportive force who empowers our senior leadership.

The Opportunity
We're looking for a proactive, organised Executive Assistant to support our Managing Director. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to managers.

About the role

Administrative & Executive Support

Manage calendars, appointments, and travel arrangements

Handle confidential and time-sensitive information with discretion and professionalism

Prepare reports, presentations, and listing kits to support sales activity

Ensure administrative compliance and documentation standards are always met

Campaign & Listing Management

Coordinate listing preparations including photography, floorplans, signage, copywriting, and inspection schedules

Manage campaign timelines and liaise with third-party providers (solicitors, conveyancers, etc.)

Ensure all marketing content is accurate, professional, and published on time

Oversee online listings across REA, Domain, and social media platforms

Organise and conduct letterbox drops to generate awareness and drive enquiry

What We're Looking For

Previous experience as an Executive Assistant or in a senior administrative role

A highly organised, proactive operator with exceptional attention to detail

Proficiency with all Microsoft Office applications and an aptitude for learning new software and systems

Highly developed written and verbal communication skills

The ability to work with a team in a professional, efficient and diplomatic manner

Reliable car and a current, valid Driver's Licence

Strong time-management skills and an ability to organise and coordinate multiple concurrent projects

Previous experience in real estate will be highly regarded, although is not essential

Australian citizenship or permanent residency with unrestricted work rights

Why Join Us?
You'll be part of an established, dynamic and collaborative team where your contributions are valued. We offer a work environment, opportunities to grow, and the chance to work closely with a respected business leader making a real impact.

If you're ready to take the next step in your career and play a pivotal role in our success, we'd love to hear from you.

How to Apply

Please click 'Apply' to send your Cover Letter and CV.

For any enquires please contact Managing Director James Packham on 0401 437 710 or email [email protected]