We are an owner operated Mechanical Ventilation, Air Conditioning and Electrical business that is well established within the HVAC industry and we require an administrative assistant to help us with our ever increasing administrative needs.

The position of administrative assistant is a full-time position, Monday to Friday with an 8:30am start and 5:00pm finish.

The ideal candidate would preferably be a mature minded, experienced person who is prepared to work in a role providing support to our management team as well as carrying out general office admin duties.

Duties and Responsibilities:

Answering telephones and providing exceptional customer service

Monitoring and tracking equipment hire

Ordering of supplies, including office supplies, kitchen supplies and staff uniforms

Ensure that administrative tasks are completed and that employees are supported with supplies and any documents required

Strive to reduce expenses and increase productivity

Administer the fleet of company cars, arranging fuel cards, booking maintenance services, renewals of insurances and registrations

Process supplier invoices, purchase orders and liaising with suppliers

Assist with tracking of deliveries and back orders of supplies

Other duties as required in an office environment

The successful applicant will have:

Previous experience in an administrative role

Attention to detail, team mentality and a positive attitude

Ability to show initiative

The ability to prioritize and have good time management

Flexibility and ability to deal effectively with changes in business needs as they arise

High level of written and verbal communication skills

Proficiency with Microsoft Office suite of programs (including: Word, Excel and Outlook)

Experience with MYOB will be an advantage

Benefits and perks we have to offer you:

Secure, long term employment in a well-established and respected business

Great working conditions

Ongoing support and development opportunities

Close to public transport and just off the M5.