Wedding and Events Co Ordinator

Set in the middle of our gorgeous 300 acre farm, historic Arundel Farm Estate is a boutique Winery and Restaurant in Keilor only 16kms from the Melbourne CBD. Our fine wines and restaurant attract more than 600 visitors per week giving them a unique dining experience in a tranquil setting with a country feel but only minutes from suburbia.

Arundel Farm Estate is known for its welcoming family atmosphere, Italian cuisine as well as its hand-crafted estate wines.

The person:

Are you the kind of person who loves planning, organizing, and thrive in high-energy environments where no two days are the same, Arundel Farm Estate is looking for a passionate and detail-driven Wedding and Event Coordinator to join our team.

About the Role:

As our Wedding and Event Coordinator, you'll be the go-to person and work closely with Marketing, FOH Management and our clients to plan and execute a wide range of events from weddings and private parties to corporate functions and large-scale celebrations. You'll be involved from concept to completion, ensuring that every detail is perfectly in place and every event runs like clockwork.

Key Responsibilities:

Manage face-to-face client relations, converting warm leads into direct sales.

Develop tailored proposals based on the client needs, ensuring alignment with business goals.

Develop detailed event timelines, floor plans, and run sheets

Coordinate and manage all aspects of events, from booking to post-event wrap-up

Coordinate events, assisting venue manager with daily operations and ensuring seamless event execution.

Support Restaurant Manager with hands on ala carte when required

Support Marketing with general administration and sales/ marketing duties.

Liaise with clients to understand their vision, needs, and budget

Be present on event days to oversee setup, execution, and pack down

Provide exceptional service that reflects our commitment to excellence

Serve as the main point of contact for clients and internal teams

Troubleshoot in real-time and solve problems with professionalism and calm

Ensure every client feels supported, understood, and impressed

What we're looking for:

Have at least 3 years' experience in event coordination (wedding experience preferred)

Are highly organized with excellent time management

Love working with people and have top-notch communication skills

Are available to work weekends, evenings, and public holidays as required

Strong organizational and multitasking skills—you never miss a detail

Excellent communication and interpersonal abilities

Proficiency in Microsoft Office, social media platforms, and event management software and booking systems.

Hold a current Responsible Service of Alcohol (RSA) certificate

Hold a current Australian driver's licence and reliable transport

Have the right to work in Australia

What We Offer:

A dynamic and supportive team environment

Top Remuneration for the successful candidate.

Work/Life-Balance 4 day week with minimal night work

Flexibility & Job Security

The support of an existing experienced, stable & committed team