If you are an experienced Executive Assistant with the desire to broaden your skillset, we encourage you to apply!

We are seeking an experienced, professional, and personable Executive Assistant to support the General Manager, Strategy and Corporate, while also providing high-level executive support across the Office of the Chief Executive. This is a unique dual role that combines executive administration with corporate governance support.

About the Role
This position plays a vital role in ensuring the smooth running of the General Manager’s office and the delivery of civic governance services. The successful candidate will provide:

Executive support to the General Manager, including diary management, meeting preparation, travel arrangements, and handling correspondence.

Administrative support for council operations, including assistance to the Executive Officer, maintaining compliance registers, and coordinating council meeting operations.

Records and financial administration, ensuring documentation is managed in line with governance standards, while also processing purchase orders and invoices.

Stakeholder liaison, acting as the first point of contact for the General Manager with internal and external stakeholders, including elected members, government departments, and community representatives.

Customer service support, ensuring enquiries are managed with professionalism and accuracy, and providing backup assistance across the Chief Executive’s office as required.

About You

We are looking for someone who not only brings technical skills but also the right personal qualities. The ideal candidate will:

Approach work with a positive mindset and a friendly, professional manner.

Remain calm and composed under pressure, with the resilience to handle competing demands.

Understand the importance of confidentiality and demonstrate discretion in handling sensitive information.

Possess political nous, with the ability to navigate complex or sensitive matters with tact and good judgement.

Be highly organised, with strong time management, problem-solving, and decision-making skills.

Demonstrate excellent written and verbal communication, with the ability to prepare clear and accurate reports, minutes, and correspondence.

To apply for this position, please visit: Current Opportunities | City of Holdfast Bay

Applications close at 9am on 8 September 2025

Enquiries to Roxanne Steventon, Executive Officer at [email protected]