V Architecture is a commercial architecture practice with expertise across multiple disciplines including Retail, Health, Early Learning, Commercial and Multi Residential. Our Brisbane studio is seeking a motivated administrative assistant for a full-time position.

This not a traditional administrative role. Rather than coordinating day-to-day operations, you will act as a conduit between the Director (who is often out of the office) and the team, ensuring that project information is promptly communicated and monitoring deliverable deadlines.

ABOUT YOU

You are a people-person with strong interpersonal skills and the ability to work well under pressure. You can think on your feet, apply common sense solutions and have a strong attention to detail. You are not afraid to ask questions or chase people up.

AS ADMINISTRATIVE ASSISTANT, YOU WILL

Work directly with the Director to ensure that project information, deliverable updates and client queries are promptly communicated between the team.

Be familiar with all projects and across weekly deliverables to assist the Director with project management.

You will need to approach team leaders for progress updates, maintain the weekly deliverables schedule and advise the Director if there is an issue with a deadline being met.

Work in coordination with the Studio Coordinator to:

monitor the Director's inbox and schedule meetings;

prepare for internal planning meetings; and

provide general administration support, such as greeting visitors, answering telephone calls and setting up for internal meetings.

Use design software, such as Indesign, to assist the Director with concept designs.

WHAT WE ARE LOOKING FOR

Previous experience as an office manager, personal assistant, or similar role, preferably in the architectural or construction industry.

Commitment to providing exceptional client service and maintaining a positive, helpful attitude.

Strong organisational and time management skills, with the ability to prioritise tasks and work independently.

Ability to maintain confidentiality and a high level of discretion.

Proficiency in Microsoft Office suite and design software such as InDesign.

WHY JOIN V ARCHITECTURE?

Enjoy a dynamic workplace with an experienced team, in a company committed to ensuring long-term career growth for its team.

A collaborative and inclusive environment, in an A-Grade commercial CBD building, with modern amenities, EOT facilities and accessible public transport networks.

Flexible management approach and work environment. We are committed to being an equal opportunity employer and happy to work with strong candidates to tailor a suitable work environment.

High quality office amenities, including barista coffee and a catered snack bar (tailored to fuel the minds of creative professionals).

Competitive salary package and wellness and culture employee benefits.