Townsville Catholic Education supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the South, North to Ingham and Halifax, South-West to Winton, and West to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island.

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission.

Townsville Catholic Education is currently seeking an experienced and dedicated administration professional to support the Director for School Improvement Services and Facilities Administrator.

With a focus on high level customer service and confidential administrative support, this role will see you performing a full range of secretarial and administrative support functions to ensure the smooth delivery of services across both Directorates.

Key Accountabilities

Assist with the coordination and project management of QCEC Block Grant Authority (BGA) submissions and self-funded projects, ensuring adherence to deadlines, documentation standards, and reporting requirements.

Maintain grant tracking spreadsheets and support with building openings.

Liaise with external stakeholders such as the Non-State Schools Accreditation Board (NSSAB) and the Queensland Catholic Education Commission (QCEC), ensuring compliance with their guidelines and requirements as part of the School Improvement Services operations.

Manage electronic diaries, schedule meetings, and liaise with internal and external stakeholders.

Organise professional development events, including travel, accommodation, and logistics.

Oversee fleet vehicle compliance and servicing.

Contribute to maintaining and updating the TCEO/Principal Calendar.

Process purchase orders, expense claims, and funding reimbursements.

Support budget planning and financial reporting.

Ensure accurate record-keeping and reporting.

Maintain quality systems and upload documents to Sharehub.

Provide secretariat support to committees.

Support general administrative tasks and internal communications, including newsletters via MailChimp

Townsville Catholic Education has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

About you

Demonstrated experience with the provision of focused and professional administrative, and secretariat support at a high level

Previous experience handling enquiries and responding with professionalism and sensitivity to requests for information and complaint management

Previous experience displaying professional and effective interpersonal, communication and liaison skills with both internal and external stakeholders

Experienced user in Microsoft Office applications (particularly Excel and Word), Google applications and database administration

Conference and event organisation and associated protocols including catering and travel logistics

Knowledge and ability to operate with a high degree of discretion and confidentiality in the performance of all duties

Demonstrated ability to work under pressure and manage multiple tasks

Mandatory Criteria

Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by the Queensland Government

Current Driver’s Licence

Ability to travel from time to time within the Catholic Diocese of Townsville

Ability to perform the physical requirements of the role in a safe manner

Please refer to the Position Description for more information.

What we offer

Competitive Annual Salary

5 Weeks Annual Leave with 17.5% leave loading on 4 weeks

Salary packaging options

Modern facilities, equipment and resources

Superannuation employer contribution of 12.75%

Access to long service leave after 7 years of continuous service

14 Weeks’ paid parental leave if eligible

Deferred Salary Scheme

Corporate health insurance

Induction, professional development and learning opportunities

Wellbeing programs and initiatives

How to apply

Click on the link to apply via the Careers page.