Do you have a passion for office administration? Have a natural ability to manage your time, with a keen attention to detail and happiest when multi-tasking? If this sounds like you then an exciting opportunity has come up to join our expanding firm and help keep us organised.

Construction Legal is a boutique construction, property and litigation practice. Our clients range from government entities, developers and construction companies. Our practice is growing at a rapid rate and we are now looking for someone who can help keep our Office organised.

As an Administration Assistant your tasks will vary every day but you will be an integral part of the team helping the office run smoothly.

Reporting to the Practice Manager, some of the tasks you will be undertaking include:

Managing supplies in the office such as groceries, alcohol, stationery, coffee, and general organisation of our kitchen facilities and building management

Organising Breakfast & Lunch presentations with both External and Internal Speakers and arranging catering as required

Researching and organising multiple team events throughout the year

Running ad-hoc errands for our Management Team and assisting with Time Entries in our system

Liaising with new and existing clients, booking meetings, managing calendars and sending Microsoft Teams invites

Setting up initial consultations and/or contract reviews, ensuring all data is collected and processed

Answering phones, gathering information from conveyancing clients, following up client instructions and tracking progress for the conveyancing team

Assisting Accounts with invoice management and Aged Debtor reporting

Effectively managing enquiries from clients and other external parties such as real estate agents and other law firms

Carrying out online searches and following up on outstanding conditions for Conveyancing matters

Monitoring email boxes and responding to enquiries

From time to time, assisting with paralegal tasks for other matters

The work environment

Our team are highly experienced lawyers and advisors who offer tier one advice across the building, construction and infrastructure sectors. We are also lucky enough to work in the heart of Sydney’s CBD with a dynamic group of people.

Everyone pulls their weight as part of a larger team – in times of need, everyone chips in to get the job done.

Skills and experience

Ideally you will have:

A strong sense of responsibility and pride in your work

Capacity to follow written and verbal instructions

High attention to detail

Ability to multi-task, prioritise and promptly execute daily tasks, requiring organisational skills.

A great ability to learn quickly and hit the ground running

Excellent communication and time management skills

Proficiency in Microsoft Office

Happy to do the routine office tasks and errands each day whilst still be tackling the more complex tasks on the side.

Admirable work ethic and the aspiration to provide commendable service at every juncture of your work

Being able to work independently will be a valued attribute however, as a firm, we take pride in investing and equipping our team members with the skills to become great team players. If you have a superb attitude, good instincts and ability to think ahead, we would love to hear from you.

Contact details

If you’re ready to grab this opportunity, send a cover letter outlining your experience, and your CV via e-mail (with the subject title: Administration Assistant Application) to: [email protected]

Please be sure to tell us what drives you and why you want to work with us.

Please note we are not accepting approaches from recruitment agents.