About the role

The People and Culture (P&C) Coordinator will be responsible for the professional, efficient and effective delivery of support and assistance within the P&C team and broader business.

The role will focus on all employment lifecycle processes and P&C initiatives. The key components of this role will be to own the reporting function of the P&C team to ensure that we are collecting, analysing and reporting on data and metrics relating to the workforce and overseeing the business's Learning and Development function. In addition, the P&C Coordinator will provide administration services and play a key role in the P&C’s teams' projects and initiatives.

Hours/days

Monday to Friday, office hours (38hrs per week)

Where you'll be working

Based at our Head office Location in Newcastle West

Working from home is available after the probation period

Ideally, you’re someone who is … We are seeking a well-organized and detail-oriented individual who is passionate about fostering a positive employee experience. The ideal candidate will be capable of managing a variety of administrative and operational tasks, supporting the full employee lifecycle from recruitment to offboarding. Strong communication and interpersonal skills are essential, as the Coordinator will interact with employees at all levels of the organisation.

The successful candidate should be proactive, able to work independently, and demonstrate a strong sense of ownership over their responsibilities. Being comfortable with People and Culture (P&C) systems and processes is important, ideally with experience managing P&C data and generating reports. A commitment to confidentiality and discretion is crucial, along with the ability to handle sensitive information professionally.

Lastly, we highly value a positive attitude, a willingness to learn, and a genuine interest in contributing to a productive work environment. Experience in a fast-paced setting and a customer-centric approach are also desirable qualities.

Essential

A diploma or higher qualification in Human resources or equivalent

Strong understanding of HR laws and regulations

Minimum 2 years’ experience in Human Resources

Excellent communication and interpersonal skills

Ability to maintain confidentiality and handle sensitive information with professionalism

Proficient in MS Office Suite

Strong organisational and time-management skills

Desirable

Prior experience in the Solar or Labour hire industry

Main duties and responsibilities

Onboard new hires, prepare offer letters, process paperwork, setting up employee accounts, make travel arrangements and accommodation/ camp bookings for commencement and ongoing during employment

Support the recruitment process, including posting job ads, screening resumes, scheduling interviews, conducting reference checks, and managing candidate communication.

Maintain employee records, update HR systems with employee information, manage changes in employment status, and ensure data accuracy.

Assist with answering employee questions, and managing related documentation.

Managed employee leave, track leave requests, process approvals, and maintain accurate records.

Offboard employees, process resignations, conduct exit interviews and manage related administrative tasks.

Support L&D initiatives, coordinate training sessions, manage logistics, and track employee participation.

Maintain training records and assist with the development of training materials.

Provide general HR support, answering employee inquiries, resolving basic HR issues, and directing complex questions to the appropriate team member.

Prepare P&C documents, creating letters, reports, and other P&C-related documents.

Manage P&C filing systems, both physical and electronic, ensuring confidentiality and accessibility.

Support P&C projects, such as policy updates, employee surveys, or P&C system implementations.

Support employee engagement activities, assisting with organising events, recognising employee achievements, and promoting a positive work environment.

Communicate with employees, disseminating P&C-related information, announcements, and updates.

Gather employee feedback through surveys, focus groups, or other methods to identify areas for improvement.

Ensure compliance with employment laws and stay up-to-date on relevant legislation and regulations.

Prepare P&C reports on key P&C metrics, such as turnover, time-to-hire, or training participation.

Marketing – help with marketing initiatives like events, promotions and networking events

Merchandise – source and stock all merchandise items and be responsible for re – order, initiate new items

Help with team events, team bonding events, birthday celebrations, Christmas party etc

Assist in the administrative activities of other departments as directed or necessary

Perform other related duties as assigned.

To Apply

Click the Apply and submit your application along with a cover letter underlining your suitability against the main duties and responsibilities of this role

Applications will close on August 31st, and we will commence reviewing and contacting applicants we think would be a great for our team as soon as we receive them, so don't delay in applying! We are looking for someone to start ASAP!