Medical Secretary / PA / EA – Specialist Practices

Location: Perth Inner Western Suburbs

Employment Type: Full-Time

Recruiter: IDEALIA Consulting

About the Opportunities

On behalf of several respected medical specialist practices, IDEALIA Consulting is recruiting for multiple full-time roles across Perth's inner western suburbs. We are seeking experienced Medical Secretaries, Personal Assistants, and Executive Assistants to join high-performing teams within dynamic, patient-focused environments. These roles are integral to the smooth operation of each practice, offering executive-level support and meaningful contribution to healthcare delivery.

Key Responsibilities

Depending on the practice, responsibilities may include:

- Providing high-level administrative and secretarial support to executive leadership, including diary management, meeting coordination, travel arrangements, and expense processing

- Drafting and formatting correspondence, clinical reports, presentations, and business documents to a professional standard

- Typing medical reports and documentation with speed and accuracy—**strong typing skills are essential across all roles

- Coordinating internal and external meetings, events, and stakeholder engagements

- Managing inbound communications and acting as a professional first point of contact for patients, visitors, and partners

- Maintaining confidential records and files with precision and discretion

- Supporting the broader operations team with ad-hoc administrative tasks as required

About You

- Minimum 2- 3 years’ experience in a similar role within a medical, healthcare, or professional services setting

- Advanced typing skills with demonstrated ability to produce accurate medical documentation under time pressure

- Exceptional organisational and time management skills, with the ability to manage competing priorities

- Strong written and verbal communication skills, with meticulous attention to detail

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

- Demonstrated discretion and ability to handle sensitive information with confidentiality

- Warm, professional interpersonal style and a commitment to outstanding service

What We Offer

Our clients provide supportive and rewarding work environments, including:

- Competitive remuneration

- Opportunities for ongoing professional development

- Health and well-being initiatives to support work-life balance

- Collaborative cultures grounded in integrity, excellence, and care

About Our Clients

IDEALIA Consulting partners with leading medical specialist practices across healthcare and life sciences. Our clients are known for delivering innovative, patient-centred care and driving positive change across the sector. Their teams are passionate, values-driven, and committed to excellence in every interaction.

Apply now to explore multiple opportunities as a trusted Medical Secretary, PA, or EA within respected medical specialist practices. You can also send me your CV directly to [email protected]