LEAD Conveyancing is seeking a full time Legal Secretary in Sydney/Melbourne to support the Director and senior leadership, facilitates smooth team coordination, and ensures the efficient flow of tasks and communications across the conveyancing team.

Key Responsibilities:

Providing direct support to the firm’s Principal Solicitor and lawyers in conveyancing transactions

Assisting in preparing, reviewing, and lodging legal documentation and property contracts under solicitor direction

Liaising with clients, agents, lenders, and other parties to obtain and provide necessary information

Managing correspondence including emails, letters, and file notes

Preparing and maintaining client files, both physical and digital

Coordinating and tracking key milestones in the conveyancing process (e.g. contract signing, cooling-off, settlement)

Delegating workflow tasks to internal team members and monitoring progress to ensure deadlines are met

Booking settlements, updating PEXA workspaces, and managing pre- and post-settlement checklists

Maintaining calendars, appointments, and reminders for key legal and administrative dates

Supporting the legal team in administrative tasks including billing, invoicing, and file archiving

Ensuring confidentiality and compliance with relevant legislation and firm procedures

Skills and Qualifications:

Strong knowledge of Victorian and Queensland conveyancing procedures.

Demonstrated experience in legal or professional services administration, preferably within conveyancing or property law.

Excellent organisational and delegation skills, with the ability to manage multiple priorities and workflow deadlines efficiently.

Clear, professional, and confident written and verbal communication skills.

Proficient in legal practice management tools, including Actionstep and PEXA.

Exceptional attention to detail, coupled with a proactive and solution-focused mindset.

Capable of working autonomously and collaboratively in a fast-paced legal environment.