Job opportunity for a Part-Time Office Assistant Monday to Friday 8am to 2pm

Join a dynamic and well-established school committed to delivering high-quality Steiner education. Sophia Mundi Steiner School is an independent, non-denominational and co-educational school. We offer a rich, developmentally appropriate education from Prep to Year 12, grounded in the philosophy of Rudolf Steiner and integrating the International Baccalaureate Diploma Programme (IB DP) in the senior years. Our learning environment fosters imagination, creativity, academic rigour and emotional resilience

We are situated in the beautiful Abbotsford Convent Precinct, 10 minutes from Melbourne CBD.

Summary of Position

The Office Assistant is a key front-of-house role, acting as the first point of contact for students, parents, staff and visitors. The role requires a warm and professional demeanour, excellent communication skills, and the ability to juggle multiple tasks in a calm and efficient manner. The position also supports the smooth running of school operations through administrative duties across the school, with a strong focus on confidentiality, organisation, and attention to detail.

Key Tasks

Reception & Customer Service

Provide a welcoming, courteous and professional presence at the front desk.

Manage incoming calls, messages and general enquiries, directing them appropriately.

Greet and assist students, families, staff, visitors and contractors.

Ensure the reception area is maintained to a high standard of cleanliness and presentation.

Attendance & Student Services

Monitor roll marking using school systems.

Follow up on unexplained absences and liaise with parents and staff.

Monitor and record student and staff movements in and out of the school, ensuring accurate and up-to-date records.

Provide basic first aid and care to students; maintain records of incidents and medications.

Administrative Support

Prepare and distribute the Fortnightly School Newsletter.

Manage incoming and outgoing mail and deliveries.

Maintain staff and student movement registers and general school records.

Coordinate the Lost Property process.

Provide support for school events, enrolment activities and communications.

General Operations

Support compliance with school policies and procedures, including Child Safe Standards.

Maintain confidentiality in handling sensitive school information.

Perform other duties as directed by the Principal.