About the role
We are looking for an experienced and dedicated Administrative Assistant to join our team at Steed Built Pty Ltd. This part-time, remote working role will play a crucial administrative support function. The successful candidate will be responsible for providing efficient and organised assistance to the wider team.

About Us:
At Steedbuilt, we are a leading residential building company known for our professionalism, quality and exceptional customer service. Our team is dedicated to delivering top-notch projects on the Gold Coast. We are currently seeking an enthusiastic and highly organised Administrative Assistant to join our growing team.

Job Description:
As an Administrative Assistant at Steed Built, you will play a key role in supporting the daily operations of our business. Your responsibilities will include a variety of administrative tasks, customer service, and organisational duties to ensure smooth operations in our fast-paced environment.

Key Responsibilities:

Answering and directing phone calls and emails

Scheduling appointments and managing calendars

Coordinating with subcontractors, employees and clients to ensure timely service

Managing and filing paperwork, invoices, contracts and other documents

Assisting with billing and invoicing processes including back costings.

Handling customer enquiries and resolving issues in a professional manner

Coordinating with the team to ensure they are organised and completing jobs.

Assisting with creating and stream lining processes for the business.

Skills and Qualifications:

Previous experience in administrative support or a similar role (preferably in a trade or service-based business)

Strong organisational and multitasking abilities

Excellent verbal and written communication skills

Ability to handle sensitive information with discretion

Customer service-oriented with a friendly, positive attitude

Strong attention to detail and ability to work independently

Basic knowledge of construction industry terminology (preferred but not required)

Experience with Buildxact software is highly regarded Give examples of this with your application

Experience with Xero accounting software is highly regarded Give examples of this with your application

Experience with Master builders website and contracts (preferred but not required)

Experience with Google Docs, Sheets, Drive, Calendar, Mail.

What We Offer:

Competitive salary

Opportunities for career growth and advancement

Friendly and supportive team environment

If you are interested in this opportunity, we encourage you to apply now.

Job Opportunity Overview:

Role type
Remote position with full-time potential for the right candidate

Initial schedule
One to two days per week during the training period

Growth trajectory
As you master the required skills and demonstrate efficiency, your hours will expand up to five days per week

Key qualities

Rapid learner who absorbs new information quickly

Strong time-management skills and ability to handle an increasing workload

Self-motivated and able to work independently in a remote environment

Critical Fields - We are looking for someone preferably based in the gold coast as when the company grows into an office in the burleigh heads region in this next couple years this will be a permanent position with a an office location. If you have buildxact & Master Builders experience & area located in the central Gold Coast region please forward your resume directly through to [email protected] - We will not be supplying any office expenses at this stage. We are really looking for someone long term who is able to work in depth as we have an extensive amount of systems and processes which are currently still being built and need someone to help with that assistance.

Please describe experience of critical fields in your resume.