Job description

Administration Assistant

About Us

Saints Catholic College (SCC)

Located at JCU Townsville, the college is operated by the Catholic Diocese of Townsville and is inspired by the Christian message. The college community is comprised of undergraduate students (young adults) from a wide variety of geographical locations and the college welcomes students from all cultures and faiths and fosters a warm, friendly and caring environment.

Operating within a collegiate environment with an emphasis on community, the aim of the College is to enrich the quality of life of all residents. It does this by fostering Catholic values in an atmosphere which is conducive to the furthering of each individual student's spiritual, academic, social and sporting interests.

About the Role

Administrative Assistant is responsible for providing high-level administrative support demonstrating a high level of self-initiative, flexibility, attention to detail, autonomy and dependability.

Administrative Assistant will be required to liaise with visitors, staff and residents of the college. The incumbent will present a professional image and create a welcoming, warm and positive impression. As an initial point of contact for many key stakeholders, the Administrative assistant will deliver high-quality customer service.

Key Accountabilities

Provide high-quality and timely administrative support that meets the day-to-day requirements of the college

Manage the delivery of operational tasks associated with reception and administration

Assist with the organisation of college events, including catered functions and workshops.

Attributes

Radiate professionalism, strong and centered personality, be team orientated, flexible, proactive, optimistic, a good communicator and have a commitment to quality work.

Ability to organise work, manage own time to meet deadlines and be adaptable in response to changing priorities

High level of attention to detail and recognition of the importance of accuracy in all aspects of the work

Ability to show initiative, flexibility, solve problems and contribute to process improvement in a complex environment.

Enthusiastic, energetic, and flexible with a proactive attitude that aligns with the Saints Catholic College mission, vision and values.

Compassionate candidate who can manage working within the collegiate environment in which we support young adults.

Selection Criteria

Proven ability to work under pressure and managing competing tasks

Must be competent to work autonomously and have sound judgement and decision-making skills.

Advanced knowledge of office procedures and practices with the ability to identify and implement improvements

Experience and proficiency in the use of Google and Microsoft Office Suites at a proficient level

Demonstrated experience of contemporary office procedures and practices.

Demonstrated experience in a customer service role

Mandatory Criteria

Working with Children Blue Card the successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government

Current National Police Check (or ability to obtain one)

Desirable Criteria

Previous experience in the collegiate accommodation facilities would be considered advantageous.

Knowledge of StarRez systems would be advantageous but not essential.

Current Driver’s Licence

What we offer

An inspiring location and a supportive environment with a personal/family/work life balance.

A workplace that is collaborative and cohesive.

Annual Leave with 17.5% leave loading

Modern facilities, equipment and resources free use of college Gym

Access to Employee Assistance Program

Well-being programs and initiatives

Lunch provided

Job Type: Permanent Part-time (20hrs per week- 4hrs per day. Monday to Friday)

Salary: Clerical Award - Level 2

How to apply

Upload a cover letter addressing the skills, attributes and experience to support the key accountabilities of the role identified in the position description and also explain not only why you are the perfect candidate, but why you want the role. Max 300 words.

Upload a current resume including at least 2 referees.

Applications during the shortlisting phase will be kept confidential.