We are seeking an exceptional Executive Personal Assistant to provide high-level support to our client base in Sydney CBD, managing both corporate and personal affairs with discretion and professionalism. This is a dynamic role requiring outstanding organizational skills, adaptability, and the ability to operate seamlessly in a fast-paced, international environment.

About the Role

You will serve as the primary support to Managing Director, overseeing complex schedules, international travel, and personal logistics while assisting in business operations. The position requires a polished professional who thrives under pressure and can balance multiple priorities with precision.

Key Responsibilities

Executive Calendar & Travel Management: Oversee and coordinate complex international schedules, including flight arrangements, accommodation, high-level meetings, and multi-destination itineraries, ensuring seamless execution.

Family Office Support: Manage personal and family logistics, including academic and extracurricular scheduling, medical appointments, and senior care arrangements, delivering exceptional support with discretion.

Strategic Business Assistance: Provide executive-level business support through the preparation of briefing materials, translation of documents (English ↔ Chinese), accurate documentation of meeting minutes, and proactive tracking of project deliverables.

Lifestyle & Hospitality Coordination: Curate and secure premium lifestyle services, including reservations at luxury hotels, Michelin-starred dining, private transportation, and tailored high-end experiences.

Research & Advisory Support: Conduct targeted research and present actionable recommendations on education, healthcare, and other specialized areas; assist in negotiations and decision-making processes.

Confidential Asset & Stakeholder Management: Liaise with legal, financial, and family office representatives while ensuring strict adherence to confidentiality and data protection protocols.

Property & Administrative Management: Oversee property portfolios by coordinating maintenance, managing insurance policies, processing invoices, and ensuring efficient handling of all related administrative matters.

Qualifications

Education: Bachelor’s degree or higher in Business, Law, Finance, or Hospitality is preferred.

Language Skills: Native-level proficiency in both Mandarin and English, with exceptional written and verbal communication abilities.

Experience: Minimum of 5 years providing comprehensive (360-degree) support to high-net-worth individuals or C-suite executives.

Technical Skills: Proficiency in MS Office, Google Workspace, and comparable productivity tools.

Additional Assets: Familiarity with immigration processes in Australia, the United States, and Hong Kong is highly regarded.

Other Requirements: Valid driver’s license and the flexibility to work non-standard hours as required.

Personal Attributes

Professional Demeanor: Exhibits a polished presence, quick thinking, and high emotional intelligence.

Integrity: Demonstrates unquestionable discretion, confidentiality, and trustworthiness in handling sensitive matters.

Resilience: Remains calm and solution-focused under pressure, with a proactive and adaptive approach to challenges.

Attention to Detail: Maintains a meticulous eye for detail while driving tasks to completion efficiently.

Continuous Learning: Possesses intellectual curiosity and the ability to rapidly assimilate and apply cross-disciplinary knowledge.