Join Our Close-Knit Team on the Northern Beaches
We are a small but dynamic accountancy practice in Mona Vale, providing professional, personalised accounting and advisory services to a loyal client base. We pride ourselves on a friendly team culture, excellent client service, and efficient operations.

About the Role
We are seeking an organised and proactive Executive Assistant to support our directors and ensure the smooth running of our daily operations. This full-time position is ideal for someone who enjoys variety, takes ownership of their work, and can manage multiple priorities in a professional environment.

Key Responsibilities

Provide high-level administrative support to the directors

Manage schedules, meetings, and internal communications

Oversee reception duties including phone, email, and client-facing enquiries

Send out invoices and manage accounts-related admin

Oversee and support junior staff, including task delegation and workflow coordination

Maintain office supplies, equipment, and workspace organisation

Assist with onboarding new staff and organising training

Liaise with suppliers, contractors, and service providers

Support bookkeeping, invoicing, and other basic accounting tasks as required

Ensure compliance with internal policies and confidentiality requirements

Skills & Experience

Minimum 3 years’ experience in an executive assistant, office management, or senior admin role

Strong organisational and time management skills

Excellent written and verbal communication skills

Highly tech savvy with confidence using various software platforms and systems

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Experience with the ATO Portal with a registered agent – desirable

Experience with ASIC systems – desirable

Experience with QuickBooks Online – desirable

Tax knowledge or prior experience in an accounting/taxation environment – desirable

Ability to work independently and as part of a small team

Professional, approachable, and client-focused attitude

What We Offer

Full-time role in a friendly, supportive workplace

Competitive salary based on experience

Opportunity for hybrid work after initial training and onboarding

Opportunity to shape processes and make the role your own

Modern office in the heart of Mona Vale with great cafes nearby

Work-life balance in a collaborative, small-team environment