Executive Assistant to the General Manager

Provide professional executive assistance to support the General Manager

Permanent full-time role with WFH and RDO options, with reasonable after-hours work as needed

Salary from $101,201.03 to $109,098.30 p.a. + 12% Superannuation (Grade I)

Make a Difference Where You Work

As Executive Assistant to the General Manager, you’ll play a critical role in the smooth and effective operation of the Office of the General Manager. This is your opportunity to work at the heart of local government, helping deliver strategic priorities and supporting key relationships across Council, community leaders, and government partners. You’ll join a collaborative, supportive environment where professionalism, initiative, and confidentiality are valued — and where your contribution has a real impact on community outcomes.

Why Join Us?

Work at the Heart of Council Leadership: Play a pivotal role supporting the General Manager and connecting executive priorities across the organisation

Engage in Diverse, High-Impact Work: Contribute to strategic projects, governance functions, and stakeholder engagement at the highest level

Build Trusted Relationships: Collaborate with senior leaders, Councillors, and external partners in a role built on trust, influence, and discretion

Thrive in a Supportive Culture: Enjoy wellbeing initiatives, and a professional team environment that values integrity and initiative

About the Role

As the Executive Assistant to the General Manager, you will:

Provide strategic and high-level executive support managing diary, email, and workflows

Anticipate and manage the needs and priorities of the GM, resolving issues proactively

Prepare quality correspondence, reports, briefings, and presentations

Maintain strict confidentiality and exercise sound judgement in handling sensitive information

Support internal and external engagement with key stakeholders including the Mayor and Councillors, Directors, community leaders and members, and government agencies

Coordinate meetings and committees, managing preparation, logistics, action tracking, and records to ensure smooth execution

Drive process improvements, support project coordination for organisational change, and liaise between the General Manager’s Office and internal teams to align priorities

Mentor and support other Executive Assistants across Council, and undertake additional duties as required

What You’ll Bring

Tertiary qualifications in Business Administration or equivalent executive support experience

Proven experience supporting a CEO, General Manager, or senior executive

Advanced skills in MS Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and document management systems

Excellent communication, interpersonal, and influencing skills in managing senior-level relationships

Strong organisational and problem-solving skills with proven ability to manage competing priorities

High levels of discretion, integrity, and confidentiality

Agility, resilience, and the ability to work in a fast-paced, dynamic environment.

Commitment to WHS, EEO, and ongoing professional development.

Desirable

Experience in political, government, or public sector environments

Experience in governance support, (e.g. committee reporting, agenda preparation, action tracking)

Project coordination or change management experience.

Knowledge of Local Government functions and processes

Ability to implement innovative systems and improve work practices

How to apply

Visit https://www.willoughby.nsw.gov.au/Council/Working-with-us/Careers to apply or learn more including all about the range of benefits on offer at Willoughby.

For more information, contact Lexxie Fox, People and Culture Business Partner Lead, at [email protected] or on 02 9777 1034.

Applications should address all the key responsibilities outlined in the Position Description.

Successful candidates will be required to undertake pre-employment screening including police and qualification checks.

Applications close: Sunday, 17 August 2025 at 11.30 pm

Please note recruitment activity may commence before the closing date.

At Willoughby City Council, inclusion, diversity and belonging are core to how we work and how we recruit. We are committed to building a workplace that reflects the diversity of our community – one where everyone feels respected, valued and supported to contribute fully. We welcome applications from people of all backgrounds, abilities and identities – including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and linguistically diverse individuals, LGBTIQA+ communities, veterans, and people of all ages. If you require adjustments during the recruitment process, we encourage you to let us know. We are committed to ensuring an accessible, inclusive and barrier-free experience for every candidate.