About the Role

We are seeking a highly organised, proactive, and personable Executive Assistant (EA) to support our Managing Director (owner) in the daily operations of the gym. This is a hands-on role that blends administration, member engagement, and strategic support. You'll be the MD's right hand—helping drive the business forward while keeping things running smoothly behind the scenes.

Full-time position, Monday to Friday 38hrs 8.24am to 4.30pm ONSITE REQUIRED.

Key Responsibilities

Manage ordering and stock for café, cleaning supplies, and gym consumables

Assist with coordination of staff rosters and payroll approvals

Support reception during peak times and assist with member enquiries

Liaise with trades and oversee maintenance projects

Troubleshoot gym systems (PGM, Net2) and ensure procedures are up to date

Assist with marketing initiatives and social media content days

Project manage external providers for key projects

What We're Looking For

Required Qualities

Dynamic and highly organised

Exceptional support to extremely busy MD

Ability to plan and anticipate issues and communicate to MD

Passion for fitness and member engagement

Strong organisational and time management skills

Professional presentation and approach

Excellent attention to detail

Adaptability to learn new systems and processes

Desired Competencies

Exceptional communication skills

Initiative and strategic thinking

Analytical mindset

Positive approach to change

Qualifications & Experience

Certificate in Business Administration or similar

Genuine interest in the fitness industry

Minimum 3-5 years' experience as an Executive Assistant or in a similar senior administrative role

Skills & Attributes

Community-oriented and passionate about gym culture

Confident communicator and team collaborator

Adaptable and proactive in a fast-paced environment

Excellent proficiency in Microsoft Office Suite, particularly Excel and Outlook

Why Join Spartans?

Be part of a passionate and supportive team

Work in a vibrant, health-focused environment

Opportunity to grow with a business that values initiative and innovation

Benefits and perks

Work close to home in eastern suburbs

Free gym membership

Staff discounts on clothing and products

Ready to make an impact? Apply now and become a key part of Spartans Gym & Fitness.