Our client is seeking a proactive, detail-oriented Office Administrator to join the team and help the business grow to the next level.

If you are an experienced Office Administrator in the Construction or Trades industry, enjoy a fast-paced environment, and want to feel genuinely appreciated — this is for you.

About the Company

Our client is a leading provider of Fire Protection Services. Their mission is to safeguard both property and human life by delivering fire-resistant solutions tailored to the specific needs of their clients. Known for their quality workmanship and outstanding service, they are growing quickly — and they’re looking for only the best to join them on the journey.

About the Role

Reporting to the Directors, you will keep their daily operations smooth, professional, and organised. From scheduling and invoicing to assisting with marketing and compliance, you’ll play a key role in the heartbeat of the business.

Responsibilities

• Schedule jobs for the Directors and Site Technicians

• Answer phones, respond to client enquiries, and manage the admin inbox

• Process Accounts Payable and Receivable

• Enter and generate invoices using Xero

• Ensure payroll, leave, PAYG, and super are tracked and accurate

• Maintain physical and digital job folders and records

• Assist with marketing (mailouts, database, light social media)

• Create purchase orders and manage supplier credits

• Ensure all tasks are completed accurately, on time

What You’ll Bring

• 3-4+ years in an administration role (construction/trades experience highly regarded)

• Strong skills in Xero (or similar software)

• A high level of attention to detail and organisational skills

• Excellent customer service and phone manner

• Confidence managing competing priorities

• A “can-do” attitude, great sense of humour, and willingness to learn

• No criminal convictions

What’s In It For You?

• Paid day off on your birthday

• Guaranteed 3 weeks off over Christmas

• Supportive team where your ideas and effort are valued

• Opportunities for professional and personal growth

• A genuinely fun workplace — long faces are banned!

• Secure full-time employment in a growing company