About the role

🔥 Administration & Scheduling Officer – Reliance Fire Protection Pty Ltd
📍 Location: Coburg, VIC
🕒 Hours: 9:30am–2:30pm, Monday to Friday (Flexible for the right candidate)

Reliance Fire Protection is seeking a part-time Administration Officer to join our growing team in Coburg. This role provides critical support to our fire maintenance operations and is ideal for someone looking to grow professionally in a quiet, focused environment.

We’re looking for an individual who’s proactive, organised, and ready to become a key contributor in a business that values autonomy and long-term development.

🔧 What You'll Be Doing

General admin: phone and email inquiries, data entry, filing, and records management

Scheduling jobs and inspections using Uptick (training provided if needed)

Uploading purchase orders, tracking materials, and liaising with suppliers

Creating and sending invoices via Xero

Managing client appointments, site access coordination, and body corporate communication

Coordinating meetings, calendars, and occasional travel bookings

Supporting internal projects, initiatives, and occasional Director errands

Maintaining inventory, ordering supplies, and ensuring the office runs smoothly

Collaborating with colleagues to streamline workflows and improve efficiency

Completing data-heavy tasks using Word, Excel, and Outlook

💡 You’ll Thrive in This Role If You:

Have 2+ years of admin experience and strong office skills

Are confident using Microsoft Office Suite; Xero experience preferred

Know or are keen to learn Uptick fire software

Can manage your day independently and enjoy working in a structured, quiet environment

Communicate clearly and professionally with clients and suppliers

Pay attention to detail and take pride in accurate, timely work

Have a positive attitude and a team-oriented approach

Are prepared to grow with the business and take on more responsibility over time

🎁 What We Offer

A stable role in a growing fire protection company

Direct mentorship and access to technical expertise

A supportive and flexible work environment (school-friendly hours)

Professional development opportunities

Competitive remuneration and a culture built around respect and operational excellence

To apply, send your resume and a brief cover letter to [email protected] We’re excited to meet someone who’s ready to make this role their own and become part of our story at Reliance Fire Protection.