At Fine Art Pools, we are an award-winning concrete pool builder specialising in the design and construction of bespoke, high-end swimming pools across Melbourne. Known for our meticulous attention to detail, in-house construction team, and one-job-at-a-time approach, we bring craftsmanship, care, and precision to every project we take on. As our business continues to grow, we’re looking for a confident and capable Office Manager to keep everything running smoothly behind the scenes and help support the delivery of exceptional client experiences.

📝 The Role

As Office Manager, you’ll be responsible for smooth day-to-day operations—ensuring business functions are organised, efficient, and client-focused.
You’ll work closely with the Managing Director, as well as directly with our clients, to support the full lifecycle of each pool project.

Key responsibilities include:

Overseeing all administrative and clerical tasks

Managing client communications and supporting front desk operations

Preparing and maintaining client contracts

Working with local councils and land titles offices to apply for and manage permits

Providing executive assistance to the Managing Director

Scheduling jobs and coordinating workflow between departments

Bookkeeping, invoicing, and managing accounts payable/receivable

Supporting compliance and reporting requirements

Handling supplier communications and inventory orders

💼 What We’re Looking For

Proven experience in office management, administration, or executive support

Excellent written and verbal communication skills

Familiarity with council processes and permit applications (preferred)

Strong attention to detail and top-notch organisation

Ability to work proactively, multitask, and manage competing priorities

Tech-savvy with the ability to pick up new systems quickly as well as in-depth knowledge with Xero and Microsoft Office

A collaborative team player with a calm, professional demeanour

🌟 What We Offer

Full-time role with competitive salary (based on experience)

A supportive, tight-knit team culture

A hands-on role in a premium brand with long-term career growth

Exposure to beautiful custom pool projects and Melbourne’s best homes

Join a business that values quality, professionalism, and genuine customer care.
Apply now to be a vital part of the Fine Art Pools journey.