Position Overview

The Office Manager plays a pivotal role in ensuring the smooth and efficient day-to-day operations of the Maben office. This role is the central point of contact for internal staff, external visitors, and stakeholders, and is responsible for delivering high-quality administrative support across various business functions.

About the Role

Coordinate day-to-day office administration; including but not limited to:

Welcoming visitors to the office in a friendly, professional, and confident manner

Managing Maben’s group emails, and calendars, including info mailbox, meeting, and boardroom bookings

Managing all office supplies, including stationary, printers, kitchen & consumables.

Managing business enquiries, and directing to the relevant people

Assisting with management of corporate clothing & signage ordering and register maintenance.

Management of PPE ordering and register maintenance.

Management of training records, bookings, and various registers

Management of all office equipment, including IT infrastructure and devices

Assisting staff with troubleshooting IT issues, prior to escalation to IT third party, act as a liaison between staff and IT where required.

Provide support with document control and archiving.

Support team with administration of documents, proof reading, mailing etc.

Support People & Culture with annual performance development of staff, coordinating reviews.

Assist People & Culture with the coordination of training days and events throughout calendar year.

Support People & Culture with the coordination of recruitment, onboarding and training of new employees.

Support payroll with the collation of personnel employment information,

Support QA & OHS reporting.

Support New Business with the management of Expression of Interest submissions and business development

Ad hoc administration support

Answering and directing phone calls

Maintain general day-to-day upkeep of the office

About You

Diploma level or higher qualification in Business Administration or Business Management

Exceptional verbal and written communication skills with all stakeholders

Proficient with Microsoft Office Suite, Sharepoint, Hammertech, Aconex

Proactive, organised and high attention to detail

Experience managing business IT

Flexible and agile to manage a variety of tasks

Positive and professional attitude

Self-motivated

Well presented.

Reliable and punctual

Experience in the construction industry