We're Hiring: Exceptional Office Administrator (Part-Time / School Hours)

Are you a superstar administrator looking for flexible hours in a supportive, family-run business? If you're organised, proactive, and thrive in a fast-paced, autonomous environment — we want to hear from you!

🛠️ About the Role

Join our dynamic plumbing team as an experienced Office Administrator, working closely with our Admin Manager to keep operations running smoothly. Your responsibilities will include:

Logging and tracking incoming jobs

Reconciling transactions and processing bills

Managing reimbursements

Allocating job expenses

Organising invoices for approval and handling data entry

Liaising with customers & providing exceptional customer service

Coordinating schedules, appointments, and job bookings as required

Maintaining accurate records and filing systems

Assisting with payroll and timesheet collation

Monitoring email inboxes and responding to enquiries

Ordering office supplies and managing inventory

Preparing reports and documentation as needed

Accounts payable and receivable

Other general administrative duties as required by the management team

✅ What We're Looking For

We’re after someone who brings professionalism, energy, and a great attitude to the role. Key requirements include:

Minimum 10 years’ experience in a similar administrative role

Strong organisational skills and ability to work independently

A proactive, can-do mindset with great attention to detail

Warm and professional customer service skills

Excellent written communication and email etiquette

Proficiency in Microsoft Word and Excel

Experience with Aroflo and MYOB is a bonus (but not essential)

Book keeping experience is a bonus (but not essential)

🏡 Why Join Us?

Located in Woori Yallock, our fresh office space sits within our factory, offering a comfortable and welcoming environment. We’re a family-owned business with over 25 years of service across the Yarra Valley, and we take pride in our reputation for quality, reliability, and community values.

At Gilligan Plumbing, we believe in:

· Work-life balance – enjoy flexible hours that fit around school schedules or part-time needs

· Supportive team culture – we value collaboration, respect, and a good sense of humour

· Modern workspace – work in a clean, organised office with up-to-date systems and tools

If you're looking for a role where your contributions are valued and your workday feels rewarding, we’d love to hear from you.

📩 Ready to Apply?

Send your cover letter and resume to Louise at [email protected]

Want to stand out? 🎥 Jump the queue by sending us a short video telling us why you're the perfect fit!

Genuine enquiries only, please.