Project Coordinator / Scheduler – Plumbing & Civil
About Us

We’re a fast-growing plumbing and civil business based on the Gold Coast, delivering high-quality work across commercial, civil, and maintenance projects. Known for our team culture and commitment to doing things right the first time, we’re now on the hunt for a Project Coordinator/Scheduler to join our operations team and support our ongoing success.

About the roleThis is a hybrid position ideal for someone with strong coordination skills and a genuine interest in the plumbing or construction industry. You’ll work alongside our project managers, trades team, and clients to schedule jobs, manage admin and compliance documentation, and keep operations running seamlessly behind the scenes.

Whether you're a junior looking to grow into the role or a seasoned tradesperson ready to step off the tools while staying connected to the industry, this is a rewarding opportunity to be part of a supportive and professional team.

Key Responsibilities

Coordinate and schedule daily and weekly work for field teams across maintenance, construction, and civil jobs

Monitor technician locations and job progress to allocate resources efficiently

Maintain project documentation including job folders, markups, and reports

Assist with supplier coordination and track job variations

Assist with estimating and claim preparation

Handle inbound calls and emails from clients and internal staff

Use scheduling systems, Microsoft 365, and cloud-based tools to manage daily workflows

Attend internal meetings, provide task updates, and contribute to process improvements

You’ll Thrive in This Role If You Are:

Organised, proactive, and enjoy ticking off a to-do list

A confident communicator who builds great rapport with tradies and clients alike

Tech-savvy and familiar with job management software (Simpro, AroFlo, or similar)

Able to work under pressure while maintaining accuracy and attention to detail

Someone with plumbing or construction industry experience – either onsite or in admin/support roles

Bonus Points For:

Prior experience in plumbing estimating, job costing, or project coordination

Knowledge of commercial plumbing processes or trade background

Understanding of project claims and variation tracking

A current driver’s licence

What’s In It For You

Work with a great crew in a no-nonsense, supportive team environment

Ongoing development with room to grow into a full PM or estimator role

Dynamic, varied role where no two days are the same

Social events, team BBQs, and a workplace that values you as a person

Ready to Apply?

Send us your resume and a short cover letter explaining why you’re the right fit. We’d love to hear about your experience and what you’re looking for in your next role.
📞 Questions? Give us a call — we’re happy to chat.

All discussions are strictly confidential.