Administration & Service Scheduler

Part-Time | 4 Days/Week | Northgate, Brisbane QLD
Potential to increase 5 days/week
Dynamic, supportive team

Are you an organised, people-savvy multitasker with a knack for juggling admin and scheduling duties? We’re looking for a proactive Administration & Service Scheduler to join our Construction office team, where your precision and communication skills will keep everything running smoothly.

In this diverse role, you’ll coordinate jobs, liaise with technicians and clients, and manage core office functions—all while occasionally heading out to aged care sites for photo documentation and simple measurements (no prior field experience needed!).

Key Responsibilities

Receive and schedule job requests in our management system

Deliver excellent service to residential and commercial clients

Coordinate site visits, take measurements/photos, and upload details

Office admin: data entry, document filing, onboarding tasks

Manage accounts payable/receivable and job invoicing (MYOB)

Support subcontractor payments and general reconciliation

Update scheduling systems and portals with real-time data

Collaborate with internal teams to dispatch technicians efficiently

Resolve scheduling delays using sound judgment and critical thinking

Providing front line communication including managing incoming enquiries via phone and email and making outbound calls as required

What You'll Bring

Prior experience in service scheduling or coordination

MYOB and MS Office proficiency

Job scheduling software experience (Aroflo advantageous but not compulsory)

Strong time management and multi-tasking skills

Excellent verbal and written communication

A proactive mindset with top-notch customer service

What We Offer

Supportive team culture with hands-on training

Company vehicle and fuel card provided for site visits

A role that blends admin, coordination, and field variety

Please note: Only shortlisted candidates will be contacted.