Position: Operations Specialist

Term: 12-month, flexible part-time or full time (0.8-1.0 FTE)

Experience: 2-5+ years of experience in biotech, diagnostics, or medtech operations is highly desirable.

Salary (full time): $80,000 - $95,000 (pro-rated to FTE) + 12% superannuation + benefits (see below)

Location: Flexible (Remote and on-site in Clayton/Notting Hill).

Indicative closing date: 29th August 2025

IMPORTANT note: We will start reviewing applications as we go and close the job once we find the right candidate. Apply as soon as possible.

About Diag-Nose.io

We are an early-stage biotech startup on a mission to build the future of respiratory care

Our core mission is centered around a profound commitment to enhancing the lives of respiratory patients across the globe and using AI and biological tools (“omics”) to become a global leader in respiratory health.

We are building the RhinoMAP, a best-in-class precision medicine platform dedicated to helping respiratory patients worldwide find the right treatment faster. If the right treatment does not exist, we are committed to discovering and developing new drugs.

Our goal is to transform lives by ensuring that every patient, regardless of who they are or where they are from, can take a deep breath and embrace a longer, richer, life full of possibilities.

Who We Are Looking For

Diag-Nose.io is seeking an operations specialist to support the backbone of our business and research operations. We are looking for someone with broad capabilities who thrives on variety and thrives in a dynamic, early-stage environment. You’ll be responsible for building and maintaining operational systems that power everything from our labs to our partnerships.

The ideal candidate is a true jack-of-all-trades who is comfortable working across finance, procurement, logistics, HR, communications, and more. You’ll have a knack for building order from chaos, a willingness to jump into whatever the business needs, and a strong sense of ownership over your work.

More importantly, you’re always asking: “How can we automate this?”

About You

Operationally fluent: You’ve worked in fast-paced environments and understand what it takes to keep the engine running; from invoice processing to office setup to shipping biological samples. You prefer systems over Band-Aids, and automation over repetition.

Builder of systems: You know how to build scalable processes and don’t shy away from templates, trackers, and standard operating procedures. You’re always looking for low-maintenance, high-leverage ways to make things flow with fewer manual steps.

Detail-oriented and dependable: You take pride in being someone the team can count on. You proactively flag issues, solve problems, and keep things moving.

Communications-aware: You have excellent written and verbal communication skills, and you’re comfortable helping with light-touch PR, email, or social messaging if needed.

Flexible and unflappable: You're resourceful and ready to roll with changing priorities in a startup environment.

What You Will Be Spending Your Time On:

Operations & Infrastructure Management

· Manage procurement, lab consumables, freight, and courier logistic

· Oversee facilities, waste disposal, and OH&S requirements

· Coordinate lab equipment servicing and infrastructure needs

Finance & Administration

· Process payments and manage accounting records

· Track budget vs. actuals and support audit readiness

· Maintain financial logs and documentation integrity

People & Workplace Enablement

· Lead HR operations, onboarding logistics, and workspace setup

· Maintain and update the HR Handbook and safety protocols

· Coordinate with IT for tools and access support

Systems & Continuous Improvement

· Support upkeep of the Operations Handbook and SOPs

· Design workflows that reduce manual work, duplication, and dependencies

· Proactively automate routine tasks wherever possible using simple tools (e.g. Zapier, Airtable, Google Workspace, etc.)

Marketing, Partnerships & Communications

· Support partnership communications and CRM workflows

· Assist with event planning, content development, and campaign logistics

· Contribute to PR and communications activities, including press releases and brand storytelling

Why You Might Not Like This Role:

High independence: If you prefer a role with constant supervision and guidance, this position might not be for you. We expect a high level of autonomy and the ability to manage multiple priorities independently.

Fast-paced and dynamic environment: Working at an early-stage startup means priorities can shift quickly. If you prefer a predictable environment, this role may not be ideal.

Generalist role: This is a broad position with touchpoints across every part of the business. If you prefer deep specialization in one area, this may not be the right fit.

Why You Should Join Diag-Nose.io

Joining Diag-Nose.io means collaborating with a dedicated team to tackle significant challenges in respiratory health. You'll have the opportunity to make a substantial impact on our research and development efforts, contributing to advancements that will benefit patients worldwide.

Perks & Benefits

Equity package: Everyone who joins our team receives a slice of the company, because we invest as much in you as we do in our mission.

Extra leave days: Take advantage of extra time off to recharge and manage life's important matters.

Learning stipend: Boost your skills and career with an annual stipend for courses, conferences, or whatever helps you grow.

Flexible working hours: Find your perfect balance with flexible working hours, whether that’s remote or in our Notting Hill office.

Competitive salary: Earn a competitive salary that reflects your skills and contributions.

Diversity at Diag-Nose.io

At Diag-Nose.io, we're dedicated to breaking down barriers in healthcare access, ensuring that cutting-edge respiratory treatments reach every patient, regardless of their background or location. Our mission is driven by a commitment to diversity and inclusion, recognizing their importance in innovating and providing equitable healthcare solutions globally.

We try our best, and while we might not always get it right, our employees and community, are always our top priority, as we work towards a future where everyone enjoys a healthier life.

How to Apply

If you believe you are the candidate we're looking for, please send your resume through the platform.

If you proceed to the next step you will be asked to complete a cover letter before you are invited to an interview.