Are you ultra-organised, calm-under-pressure and friendly? Do you have the interest and ability to help keep a busy Allied Health practice running smoothly behind the scenes?

We are a well-established clinic (15 years in this location) in a small group of shops in North Ringwood. Maroondah Osteopathy & Sportscare are a team of dedicated health professionals working together to create a supportive, caring, and high-functioning environment for both our clients and team. Our core values of understanding, growth, personalised care, empowerment and community are important to us. We are very proud to support and provide services to the North Ringwood community and fulfill our mission of providing amazing professional health services to our patients with integrity to maximise their involvement in all that life has to offer!

We are seeking a Practice Operations Manager & Executive Assistant to the Director who can support an allied health team of 19, consisting of Osteopaths, a Dietitian, Exercise Physiologists, Remedial Massage therapists, and a current reception team of 4. We are looking for someone who loves efficiency and communicates with clarity and care. If you’re someone who takes pride in completing tasks with excellence and can juggle multiple priorities with ease and feels like systems are part of who they are – we’d love to meet you!

About the Role

In this dynamic dual role, you will:

Provide high-level administrative and executive support to the Director

Oversee and optimise the day-to-day operational functions of the practice

Coordinate internal projects from start to finish with precision and timeliness

Maintain accurate documentation, schedules, and reporting systems

Liaise with staff, patients and the Director

Contribute to the continued growth and smooth running of a values-driven practice

You’ll need in your skillset

Advanced Microsoft Office Suite – Outlook, Word, Excel and PowerPoint

Exceptional organisational and time-management

Excellent written and verbal communication

A proactive and solutions-focused mindset

Strong attention to detail and accountability for deadlines

The ability to work autonomously while collaborating with a supportive team

Qualifications & Experience

Previous experience in a similar EA, Office Manager or Project Coordinator role

Experience in the healthcare, allied health or medical industry (desirable but not essential)

Familiarity with practice management software or systems would be a bonus.

Submit your resume and cover letter to Megan, [email protected]