Kittyhawk, New York is looking for an Event Sales Coordinator to join our team!

About Us:

Merlino & Co. is an award-winning hospitality company built around the ethos of amazing food, drinks and memorable experiences. We are in our 12th year of business, and the event department of our company is busier than ever.

Our venues include The Lobo, Big Poppas, and Kittyhawk, New York – with Kittyhawk hosting the majority of our events.

Kittyhawk, New York is an ode to what makes New York one of the most energetic and vibrant cities in the world. Spread across two levels with a 350-pax capacity, our private upstairs function space, The Officer’s Mess, is a hub for weddings, social events, and large-scale corporate mixers.

The Role:

This is a very exciting time for our company, and we’re looking for an enthusiastic and hands on Event Sales / Wedding Coordinator to join our team!

This role is ideal for someone who thrives in a fast-paced environment, loves connecting with people, and takes genuine pride in delivering unforgettable event experiences.

You’ll be supporting the Sr. Sales Event Manager across a range of private and social events, with a strong focus on weddings. You’ll be instrumental in guiding clients through the planning process, upselling thoughtfully, and executing with precision and care.

This is a full-time role over 5 working days. The work is primarily Mon-Fri, but weekend hours will be required for larger events such as weddings.

*Must have the right to work in Australia, ideally without sponsorship*

Skills and Attributes:

Previous experience in events or hospitality, with a strong preference for wedding coordination

Confident communicator with experience in client-facing roles

Commercial mindset that understands the balance between client needs and driving business goals

Self-starter who takes initiative and brings positive energy

Genuine love for processes, checklists, and all the small nuances that make an event exceptional

Proven ability to upsell and guide decision-making processes that consider business targets

Comfortable managing multiple deadlines and competing priorities without sacrificing the detail

Problem solver that can juggle logistics, timelines, adapt quickly, and think on their feet

Strong internal collaboration skills because there’s no I in TEAM

Familiarity with iVvy, Xero, or similar platforms (preferred but not essential)

Availability to work evenings or weekends for key events as required

Key Responsibilities:

Manage the full sales lifecycle from initial enquiry and venue tours to proposals, bookings, event execution, and post-event reporting.

Prepare tailored packages for potential clients, confidently guiding them through add-on options and identifying areas to upsell

Bring fresh thinking and creativity to team brainstorms, client proposals, event concepts, and planning documents.

Coordinate all aspects of weddings and social events, ensuring no details are missed, timelines are met and expectations are exceeded

Create and maintain all event documentation, including contracts, BEOs, run sheets, signage, menus, floor plans, and timelines.

Track key milestones such as quotes, payments, deadlines, and deliverables across platforms like iVvy and Xero, working with the bookkeeper to reconcile payments and process refunds.

Liaise with internal teams (kitchen, bar, and floor staff) to ensure smooth communication and seamless event delivery.

Manage the event inbox and provide daily support, including responding to enquiries and preparing quotes in collaboration with the Sr. Sales Event Manager.

Book service providers such as cleaners, linen and security for upstairs events when required.

Update Kittyhawk's event collateral and listing profiles, when necessary

Uphold professional, timely communication across all client touchpoints in line with KHNY values and service standards.

Attend weddings and key events as needed, acting as an onsite coordinator and assisting with F&B service to ensure client satisfaction and smooth execution.

Assist with event setup for weddings such as setting furniture, place cards, wishing wells, seating charts and minor decor.

Liaise and foster relationships with external vendors

Our Values:

At Kittyhawk, our values guide everything we do. We believe in showing up with pride, acting with dedication and consistency, leading with ambition, supporting one another with a nurturing spirit, and above all, creating a workplace rooted in happiness.

What We Offer:

Vibrant, team-oriented work culture

The opportunity to be part of an exciting new chapter at a well-established venue

Hands-on experience with a diverse range of events, especially weddings

A centrally located venue in the Sydney CBD

Opportunities for career growth within an evolving hospitality group

Staff discounts across our group - Kittyhawk, The Lobo, Big Poppas

To Apply
If you're passionate about selling events and take pride in your work— we’d love to hear from you. Please submit your resume and a brief cover letter sharing why this role resonates with you.