Location: Bairnsdale, East Gippsland, Victoria
Work Type: 0.8 Part-Time | Flexible Hours & Hybrid Work Options Negotiable
Salary: $75-$80,000 pro rata + 15% Superannuation
Closing Date: Monday 28th July 2025 (Applications reviewed as received)

Make a Real Impact – Support Environmental Conservation Through Office Leadership

Wildlife Unlimited (WU), a not-for-profit environmental charity and leader in ecological consulting, is seeking a skilled and motivated Office Manager to support our passionate team and help drive operational excellence.

Following a significant business transformation in 2023, we’ve created this new leadership role to centralise and strengthen our administrative, HR, IT and finance activities. This is a unique opportunity to play a pivotal role in shaping the future of a growing conservation organisation that works across Victoria and beyond.

About the Role

As our Office Manager, you'll provide day-to-day operational support to a dedicated team of ecologists and field staff, helping streamline systems and reduce administrative load. Working closely with our two Principal Ecologists, you will ensure our office functions run efficiently and in compliance with relevant regulations, freeing up our scientists to focus on protecting and restoring nature.

You’ll coordinate a broad range of internal operations, including:

HR administration and compliance

IT systems and service provider coordination

Finance-related tasks, payroll liaison and bookkeeping oversight

OHS and WorkCover processes

General office management and operational support

You’ll also lead efforts to build a strong and collaborative team culture by helping shape systems, performance, policies and communications.

About You

You’re a proactive and highly organised individual with strong interpersonal and administrative skills. You're confident leading clerical and compliance functions and building processes that support people, systems and performance.

We’re looking for someone who thrives in a purpose-driven, collaborative environment and who’s excited by the idea of helping a conservation organisation flourish.

Key Selection Criteria

Please address these in your Cover Letter or Application:

Demonstrated experience in similar role office, people and administration leadership function (Essential)

Experience and demonstrated performance supporting (preferably coordinating) effective HR, OHS, and IT functions

Proven ability to work with existing systems and processes, assess their effectiveness, identify areas for improvement, and collaboratively develop practical solutions to enhance efficiency and outcomes.

Strong digital literacy, with demonstrated experience using MS Office, SharePoint, Xero, Canva (or similar tools), and a proven ability to quickly learn and adapt to new software and systems with confidence.

Demonstrated ability to work as part of a fast paced project delivery environment to achieve both individual and organisational performance objectives

Essential Requirements

Valid Driver’s License or the ability to travel independently

Australian Citizenship, Permanent Residency or valid work visa

Why Join Wildlife Unlimited?

At Wildlife Unlimited, you’ll join a highly skilled, close-knit team making a tangible difference to the environment. As part of the Ecolands Collective, we’re proud to contribute to a larger network of organisations building resilient ecosystems and communities across Gippsland and Southern NSW.

We offer:

Flexible working arrangements (including up to 2 days remote/week)

A supportive, inclusive and values-driven workplace

15% Superannuation

Ongoing opportunities to help shape the future of a dynamic not-for-profit organisation

How to Apply

Review the full Position Description at www.fullcirclehr.com.au/job-board/

Prepare your Resume and Cover Letter, addressing the Key Selection Criteria and

Submit your application via Seek or email: [email protected] with the subject line: Office Manager

Please note: Applications that do not address the selection criteria may not be considered. No agency referrals accepted. Shortlisted candidates will be contacted for interviews throughout the vacancy period.