Location: Wahroonga, NSW 2076
Job Type: Part-Time (3–4 days/week)
Industry: Healthcare & Medical – Medical Administration
Start Date: Immediate Start

About the role

As our Medical Secretary, you will play a key role in supporting our Anaesthetists and ensuring a high standard of service to patients, surgeons, and hospitals. You’ll be responsible for coordinating bookings, managing correspondence and maintaining accurate patient records.

This is a varied administrative position that requires a proactive, detail-oriented professional with excellent communication skills and a genuine desire to support patients and practitioners alike.

What you'll be doing

Liaise with surgeons' rooms, hospitals, and patients to coordinate anaesthetic bookings

Prepare and send out patient estimates and accounts

Answer phone and email enquiries with professionalism

Maintain and update patient records and confidential files accurately

Manage theatre lists, daily calendar schedules for multiple Anaesthetists

Assist with Medicare and health fund billing using Meditrust software

Provide general administrative support to ensure smooth daily operations

What we're looking for

At least 1-2 years' experience as a Medical Secretary or in a similar administrative role within a healthcare setting

Strong communication and interpersonal skills with a professional phone manner

High attention to detail and ability to work autonomously

Reliable, punctual and adaptable with a strong work ethic

Understanding of Medicare and private health insurance billing

Ability to maintain confidentiality and work with sensitivity in a medical environment

What we offer

We are committed to providing a supportive and flexible work environment for our employees. In addition to a competitive salary, we offer a range of benefits including:

- A welcoming and inclusive team environment
- On-the-job support and training where needed
- Convenient location with nearby parking
- Long-term stability and growth in a respected anaesthetic group

About us

We are a small and supportive specialist anaesthetic practice seeking an experienced and proactive Medical Secretary to join our team in a part-time capacity (3–4 days per week). This is a great opportunity to be part of a respectful and collaborative environment where your contribution truly makes a difference to patient care and the smooth running of the practice.

Whether you’re looking to return to the workforce or seeking a fulfilling part-time role in a welcoming team, we’d love to hear from you.

If this sounds like the role for you, we encourage you to apply now.