📅 Manage complex diaries with efficiency and precision
🗂️ Deliver top-level support in a busy clinical setting
📊 Prepare reports and records to drive smooth operations

Support a senior medical leader, manage diaries, drive ops, lead admin. Make an impact in healthcare every day. Apply Now!

Employment Type: Permanent Part Time
Position Classification: Administration Officer Level 5
Remuneration: $38.39 - $39.26 per hour
Hours Per Week: 24
Location: Blacktown Hospital

Where you'll be working
Blacktown Hospital is situated in a rapidly growing, culturally diverse community, providing modern facilities aimed at enhancing staff experience and patient outcomes.

• State-of-the-art facilities designed for exceptional care.
• Teaching hospital offering university students a rich, supportive experience.
• Dedicated outdoor staff areas with landscaped gardens for well-being.
• Convenient access to Westpoint shopping centre, just a 10-minute walk away.
• Parking options available: onsite parking for a small fee, all-day street parking, and close proximity to Blacktown train station.

Discover more about our workplace culture by watching this short video: Hear from Our Staff.

What you'll be doing
Join our team as Executive Assistant, supporting the Endoscopy Director of Medical Services at Blacktown Hospital. Your responsibilities will also include:

• Providing high level executive and admin support
• Managing calendars, meetings and correspondence
• Preparing reports and maintaining office systems
• Liaising with internal and external stakeholders
• Ensuring smooth daily operations of the office

How to Apply
Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.

Selection Criteria:

1. Excellent written and verbal communication skills with proven ability to prepare and review complex correspondence within a senior executive environment.
2. Demonstrated experience in providing high level administrative assistance and support to a senior executive in a complex and busy environment, supported by a demonstrated capacity to exercise initiative and judgement.
3. Proven high level organisation skills including the ability to problem solve, prioritise workload, multi-task and meet deadlines.
4. Demonstrated ability to independently and effectively manage the diary and emails of a busy senior executive and competently make decisions and progress issues on their behalf.
5. Demonstrated ability to interpret complex information and advice and use discretion in knowing when to escalate matters of importance and/or urgency.
6. Demonstrated ability to work independently as well as conscientiously working to team goals and values. Excellent interpersonal skills and ability to exercise sound judgement in challenging or difficult situations.
7. Advanced proficiency in the use of the Microsoft suite of office products and ability to effectively utilise an electronic document management system, such as HP Records Manager

Requisition ID: REQ575380
Applications Close: 13th July 2025

Need more information?

• Discover more about the application process.
• Review the detailed Position Description for insights into role requirements and criteria.
• Explore the selection process, employment checks, outcomes and notifications.
• For inquiries about the role, contact Meera Patel at [email protected]

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/

Blacktown hospital car parking allocation model is changing. There is a managed waitlist for parking for new staff commencing at Blacktown Hospital. This does not apply to staff with a disability parking permit.

Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

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