Administration Assistant – Contractor Support

We’re currently looking for an Administration Assistant to join our growing team. This role is ideal for someone who is highly organised, can manage multiple tasks at once, and enjoys working in a busy, supportive environment.

About the Role:

As an Administration Assistant, you’ll play a key part in keeping our operations running smoothly. You’ll be responsible for managing contractor onboarding paperwork, data entry, processing contractor payments, and submitting quotations. You’ll also work directly with the Managing Director to assist with a range of general administrative tasks.

Key Responsibilities:

· Data entry and maintaining accurate records

· Managing onboarding paperwork for new contractors

· Processing payments and maintaining contractor records

· Preparing and submitting quotations to clients

· Assisting the Managing Director with day-to-day admin duties

· Answering phones and emails as required

What We’re Looking For:

· Previous experience in administration or a similar support role

· Strong attention to detail and excellent organisational skills

· Confident using Microsoft Office (Excel, Word, Outlook)

· Experience using SharePoint for file and document management

· Familiarity with Xero for basic finance and payment processing

· Ability to work independently and manage time effectively

· A professional, friendly approach when communicating with staff, contractors, and clients

This position is based at our office in Mount Cotton and offers the opportunity to work closely with the business Manager. There are no other team members in the office so being able to work solely with the Manager is important.

If you're someone who takes pride in their work and is keen to support the smooth running of a growing business, we’d love to hear from you.

To apply, please send your resume and a brief cover letter to [email protected].