CS GAS is a dynamic and innovative business delivering cutting-edge solutions to the energy and resources sectors. With a multidiscipline engineering focus, our operations span engineering, design, mechanical, electrical, instrumentation, and industrial control systems across a diverse project portfolio.

We are specialists in well optimisation, SCADA systems, gas field and construction services. Our hands-on capabilities include fabrication, mechanical assembly, and comprehensive industrial solutions.

The Opportunity
We are seeking a reliable, proactive, and detail-oriented Project Administration Officer to join our Document control team. Reporting to the Project Administration Manager this critical role provides administrative support to our remote project sites across Qld and NSW.

The role focuses on ensuring the smooth coordination of site logistics, training compliance, staff rostering, travel, and essential project documentation. Additionally, you will provide broader support to the team by assisting with document control and accounts receivable functions, contributing to efficient workflow and maintaining high standards of compliance and accuracy across administrative processes.

Key Responsibilities

Project Administration

Maintain and update rosters and leave schedules via MS Teams

Coordinate travel and accommodation logistics for site-based staff

Maintain and update staff training in line with CS GAS and client requirements

Book training courses and refreshers for site-based staff

Manage PPE, access equipment, certificates, and administrative supplies

Keep the Training Needs Analysis (TNA) current

Track and manage project documentation and registers

Lead registration and maintenance audits for project trailers

Process and finalise timesheets for invoicing

Logistics & Procurement

Manage site vehicle coordination and tracking

Maintain up-to-date contact and resource lists

Track and process service orders, invoices transport and delivery documentation

Communicate delivery schedules for incoming equipment procured for site

Administration

Assist with document control tasks, ensuring accurate filing, version control, and compliance

Support the Accounts Receivable function by gathering timesheet data and assisting with invoice processes

Contribute to maintaining high standards of administrative accuracy and consistency across projects

What You’ll Bring

Proven experience in a similar administration or coordination role

High attention to detail and excellent organisational skills

Discretion and ability to handle confidential personal information professionally

Ability to manage multiple tasks and priorities with professionalism

Strong communication and interpersonal skills

Proficiency in Microsoft Office and Teams

Ability to work independently and as part of a team

A self-motivated attitude and willingness to go the extra mile

Why Join CS GAS?

Be part of a growing and respected business delivering innovative solutions

Work in a supportive and multidisciplinary team

Enjoy a monthly RDO and work-life balance initiatives

Competitive salary and opportunities for professional development