We are a leading Heating, Ventilation and Air Conditioning company based in Burleigh Heads, Queensland, seeking a dedicated Project Administrator to provide essential support to our Commercial Team.

About The Company

Cold Front Air Conditioning has been established since 2012 and due to continued growth, we are looking to establish new crews based in Ipswich and the surrounding suburbs. Cold Front carry out installation of both ducted and split air conditioning systems from leading brands such as Daikin, Fujitsu and Braemar for some of Queensland’s Major home builders.

The Role:

This pivotal role extends beyond routine administrative tasks; it involves actively contributing to the successful lifecycle of our commercial projects, from initial client engagement to final delivery.

Key Responsibilities:

Establishing new projects within our systems, meticulously verifying project parameters, and ensuring the accuracy and integrity of all related data.

Collaborating on the preparation of critical project documentation, leveraging internal knowledge or coordinating with external consultants as required.

Developing and maintaining comprehensive project timelines and schedules to ensure adherence to key milestones.

Facilitating the allocation and tracking of both human and material resources necessary for project execution.

Overseeing the procurement process for all required equipment and materials, ensuring timely acquisition to meet project demands.

Providing outstanding administrative support to Project Managers to streamline daily operations and enhance workflow efficiency.

What We Are Looking For:

Proven experience in a high-level administrative or project support role, preferably within a commercial or project-centric environment.

Exceptional organisational skills, meticulous attention to detail, and a strong capability for managing complex information.

Excellent written and verbal communication skills, with the ability to interact professionally at all levels.

Proficiency in standard Microsoft Office software suites

Knowledge using SIMPRO (preferred but not essential)

Demonstrated ability to manage multiple priorities concurrently and work effectively under pressure.

A proactive, solution-oriented approach and a strong commitment to achieving results.

While not mandatory, prior experience within the construction, engineering, or HVAC sectors would be advantageous.

What's on Offer:

At Cold Front, our people are the driving force behind everything we achieve. That’s why we’re committed to creating a workplace where our team feels valued, supported, and genuinely looked after.

Work life Balance – This role is Monday to Friday

Mentorship & professional development opportunities to excel within our company

Supportive team and work culture

Well organised office & management support team

Long term job security with career development opportunity

Christmas Break with the Family

Coffee Machine on-site

Modern office with free on-site parking

Immediate start available.

If this sounds like you, apply now!

Email: [email protected]