Project Administrator

Are you an organised and proactive administrator looking for a role where no two days are the same? Our client, a well-established landscaping and construction business, is seeking a Project Administrator to join their collaborative team based in Geebung. This is a fantastic opportunity to contribute to dynamic projects while supporting key business operations.

About the Role

As the Project Administrator, you will play a vital role in ensuring the smooth operation of day-to-day administration across multiple project sites and the head office. Reporting to the Administration Manager, you’ll liaise with Project Managers, Site Supervisors, and senior leadership, ensuring the seamless delivery of projects.

Key Responsibilities

Manage document control systems, staff inductions, and office inventory including supplies and uniforms.
• Provide administrative support to the Director, Project Manager, and Business Development Manager.
• Assist with scheduling meetings, toolbox talks, and training sessions.
• Handle site-related administrative tasks, including dockets management, supplier quantity tracking, and subcontractor invoice filing.
• Support workshop administration, including vehicle and plant registration, servicing records, fuel cards, and cost attribution.
• Contribute to safety administration: update safety registers, support HSEQ documentation, monitor inspections, and manage PPE inventory.

About You

• Prior experience in project administration or a similar administrative role, ideally in construction, landscaping, or related industries.
• Strong organisational skills with attention to detail and the ability to manage multiple priorities.
• Confident using office and project management software (e.g., document control systems, Gearbox).
• Excellent communication skills and ability to build relationships across teams and external partners.
• Proactive approach to problem-solving and continuous improvement.

What’s on Offer

• A supportive, collaborative, fun workplace culture where your contributions are valued
• Great salary $70k + superannuation
• Varied and interesting work across office and project sites
• Opportunities for growth within a successful and stable business

If you’re ready to bring your administrative talents to a company that values initiative and teamwork, we’d love to hear from you!

If this sounds like you, apply now! For a confidential chat, call Liz on 0405 370 900 or email me at [email protected]

Hinchen Resources are a team of experienced industry recruiters who offer a highly informative honest process, where our genuine goal is to provide a quality and valued service. One that is respectful to all and is as transparent as possible. Confidentiality is assured with all applications, with your privacy our utmost priority, next to our commitment to diversity.

Acknowledgement of Country: Hinchen Resources pay our respects to the Traditional Owners of country throughout Australia. We pay our respects to Elder’s past and present and acknowledge the valuable contribution Aboriginal and Torres Strait Islander people make to Australian society.