Who we are

Welcome to IBN Corporation and thank you for your interest in becoming part of our team.

IBN is the Trustee for the Mining Area C (MAC) Agreement between BHP Billiton Pty Ltd and the IBN Claim Group - the Yinhawangka, Banyjima and Nyiyaparli people of the Pilbara. Established in 2001, IBN is a charitable business operated for the advancement and prosperity of these communities. We provide programs and services to raise the personal, social and economic wellbeing of our members and deliver support and programs in health, education, housing, culture, enterprise development and employment. IBN’s head office is in South Hedland, Western Australia, approximately 350 kilometres north of the Mining Area C Project and we also have offices in Perth, Tom Price and Karratha.

The Opportunity

If you are an administration superstar and thrive on having a full and diverse workload and know how to keep an executive team on track[GU1] and kicking goals – you have found your next role. Every day will be different, with new challenges and opportunities to demonstrate your extensive skills and breadth of experience.

This is an integral role and trusted partner to the CEO and Executive Management Team providing proactive administration and report preparation, meeting and event planning and coordination, travel management, and project management. The Executive Assistant will pride themselves on their attention to detail, interpersonal, communication, and time management and project skills, along with excellent knowledge of Microsoft Office suite.

The Role

The Personal Assistant will need to be both team oriented and have the ability to work autonomously.

Provide proactive, accurate and confidential executive support to the Executive Management Team, including triaging of emails and telephone calls.

Perform full range of administrative tasks, including electronic document management, maintenance of registers and files, research, photocopying, drafting and compilation of manuals and reports for Board meetings.

Provide timely and effective diary management by prioritising and organising meetings with internal and external stakeholders.

Manage travel, accommodation and venue arrangements and logistics for the executive and board.

Project manage meetings, functions and events including coordination of vendors, executives and attendees.

Review and record all incoming Board correspondence and emails and following up on responses.

Ensure all queries for the CEO are dealt with in a friendly, timely and efficient manner.

The Requirements

Demonstrated experience (minimum 3 years) with executive level administration and application of appropriate confidentiality and discretion.

Well organised with a proven ability to manage multiple tasks, deadlines and competing priorities with attention to detail.

Well-developed written and oral communication skills.

Highly efficient in the full range of secretarial and administrative functions such as preparing correspondence, reports, Board and Committee agendas, minutes, and preparation.

Advanced Microsoft Suite experience, including Outlook management for an executive - including calendar and email management.

Demonstrated knowledge of compliance requirements.

Fundamental Project management skills (scope, time, quality, cost, information, communication, risk, integration).

Proven experience with managing travel, accommodation, event and meeting planning.

Occasional travel to meetings as required (locally and intrastate).

Experience working with Aboriginal people, Aboriginal Corporations and an understanding of Australian culture would be highly regarded.

The Perks

Attractive salary commensurate with experience

Role based in Perth CBD and moving to modern offices on Adelaide Terrace in October

Staff benefits including discounted private health insurance, Health & Wellness allowance, study support and uniforms

Not for profit Salary packaging up to $18,550 (tax free) per annum

5 weeks annual leave

Flexible working arrangements negotiable for the right candidate

Employee Assistance Program

Vibrant and collaborative team culture working together to advance self determination for First Nations people.

For a confidential discussion please call Rebecca Parry 0427 286 107 or email [email protected] for further information.

Please apply directly through SEEK with a CV and brief cover letter outlining why you are interested in the role and how your experience meets the requirements. Shortlisting will commence immediately and will include initial phone screening.

Note

IBN may commence appointment proceedings immediately, appoint by invitation or make no appointment at all. Only short-listed candidates will be contacted.

This opportunity is only open to candidates with the right to work in Australia.

IBN Members, Aboriginal and Torres Strait Islander members of the community are encouraged to apply.