At Alcan Fire Safety, we protect what matters most. With a commitment to Safety, Integrity, and Service Excellence, we provide end-to-end fire protection solutions that our clients trust and rely on. As a medium-sized business with a tight-knit team, we pride ourselves on delivering high-quality outcomes while staying grounded, practical, and people-focused.

We’re looking for an experienced, proactive and highly organised Executive Assistant / Office Manager to support our Managing Director and team. This is a hands-on, high-impact role with variety and responsibility — perfect for someone who thrives in a dynamic environment.

Executive & Admin Support

Manage the Director’s calendar, meeting bookings, travel, and inbox

Filter and respond to incoming emails with professionalism and discretion

Assist with closing out completed jobs, typing reports

Anticipate and manage day-to-day support needs with efficiency and care

Payroll & HR Coordination

Administer payroll via Xero, including timesheets and leave management

Manage employee documentation through the Peninsula platform

Support recruitment: job ads, shortlisting, interview scheduling and onboarding

Assist with employment contracts, inductions, one-on-one notes, and exit interviews

Office & Team Management

Oversee office supplies, groceries, staff equipment and workspace needs

Coordinate office staff one-on-ones and performance check-ins

Organise client thank-you gifts, staff events and celebrations, and corporate lunches

Take and distribute minutes from staff meetings and toolbox talks

Marketing & Communication

Format reports, edit internal documents, and support project admin

Keep our WordPress website updated

Post business milestones and events to social media (LinkedIn, Facebook)

Organise branded merchandise and event materials

Project Support

Contract administration: progress claims, and sub-contractor management

Provide general administrative support to the projects team

What You Bring

Proven experience as an Executive Assistant, Office Manager or similar

Strong working knowledge of Xero and payroll processes

Experience with HR systems (Peninsula experience is a bonus)

Excellent written and verbal communication skills

Proficient with WordPress and social media platforms

Highly organised, detail-oriented, and calm under pressure

A proactive mindset with the ability to anticipate needs and take initiative

A genuine alignment with our values of Safety, Integrity and Service Excellence

Why Join Alcan Fire Safety?

We believe in doing things right — for our clients, our team, and the communities we help protect. At Alcan, you’ll be part of a business that values:

Safety above all — we never compromise on people’s wellbeing

Integrity — we do what we say, and we stand by our word

Service Excellence — we go above and beyond to deliver outstanding results

You'll work closely with our leadership team, play a key role in our operations, and help shape a workplace where people feel valued, supported, and proud of what they do.

Ready to Apply?
Submit your resume and a short cover letter telling us why you’d be a great fit for the role. We look forward to hearing from you.