JOB TITLE: JUNIOR OFFICE COORDINATOR

Full Time (Mon - Fri)

Package $60k + Super

Experience 2-3 years

About Us

Disruptor Post is a fast-growing film and TV post-production studio specialising in high-end visual effects and pioneering colourisation technology. Our proprietary “Colour with Care” software is setting new global standards in the restoration and enhancement of classic film, television and historical footage. Based near Wollongong and working with international partners, we are passionate about storytelling, innovation, and supporting the creative community. As we expand our vision and operations, we’re looking for an organised and energetic Office Coordinator to help keep our team running smoothly and our creative work thriving.

Office Coordination

Maintain digital and paper records (supplier docs, insurance, etc.)

Manage supplier and client paperwork (NDAs, onboarding forms, etc.)

Schedule and organise internal and external meetings

Handle general office communications (email, phone, notices)

Maintain insurance records and liaise with insurers on renewals

Monitor and order office supplies, stationery, and kitchen needs

Light cleaning duties: bins, floors, tidying communal spaces

Coordinate basic IT and equipment needs (liaise with external IT support if required)

Setting and coordinating meetings internally and externally

Creating and managing Office meeting notes

Pick up and delivery of items, arrange couriers etc.

Organising travel arrangements

Organising servicing of cars and equipment

Coffee or lunch runs

Bookkeeping - Core Technical Skills

Proficient with Xero (including invoicing, bank reconciliation, contacts, and reports)

Weekly ingestion and reconciliation of receipts and bills

Bank account reconciliation and statement reviews

Invoice and bill generation and follow-up

General ledger adjustments and account coding

Assistance with month-end reporting for the external accountant

Liaise with our external bookkeeper or accountant as needed

Competent in chart of accounts management and journal entries

Ability to generate basic financial reports (e.g. General Ledger, profit & loss, aged receivables/payables)

HR & People Coordination

Monitor staff attendance, leave, and sick days

Track and confirm weekly working hours for team membersAssist with onboarding new hires (contracts, inductions, workspace setup)

Coordinate team events and celebrations (birthdays, milestones)

Support management with internal comms and updates

Keep an eye on morale and help foster a positive culture

Reporting to

Director of Operations

Company Director

Team Leaders

Administrative & Office Skills

Comfortable using Google Workspace (Googlesheets / Google Docs / Google Slides)

High level of data entry accuracy and attention to detail

Ability to maintain financial records and filing systems

Comfortable liaising with suppliers, clients, and external accountants

Communication & Organisational Skills

Clear and professional written and verbal communication

Good time management and ability to prioritise tasks

Problem-solving mindset and initiative to streamline processes

Ability to work independently and in collaboration with a small team

Personal Attributes

Trustworthy with confidential financial information

Eager to learn and grow in a small business environment

Reliable, consistent, and self-motivated

Comfortable asking questions and seeking clarity when unsure

Key Skills & Experience

Prior experience in office coordination or admin (2-3 years)

Proficient with Xero & Google Workspace

Strong organisational and multitasking skills

High attention to detail, particularly in financial work

Friendly and approachable with excellent written and verbal communication skills

Ability to work independently and anticipate team needs

Familiarity with HR processes and admin is a plus

Drivers License (confident to drive a small van from time to time)