• Future Students
• Full-time permanent position with up to 1 day work from home
• A dynamic and varied role where no two days are the same - all within a supportive and fun team culture!
• Base salary will be in the range $80,523.29 - $89,505.38+ 17% Superannuation (HEW Level 5)
• Based at our picturesque St Lucia Campus

About This Opportunity

We are seeking a motivated, organised and experienced Executive Assistant to provide a high level of executive assistance and administrative support to the Director, Future Students. You will have previous administrative, executive support or secretarial experience; excellent interpersonal and written communication skills and the ability to prioritise your own workload and work independently to meet deadlines.

Key responsibilities will include:

• Manage the Director's diary, correspondence, meetings, and communications
• Coordinate planning sessions and travel arrangements (domestic and international)
• Process expense claims and raise purchase requisitions
• Provide HR-related administrative support
• Prepare agendas, maintain records, and handle audit and training tasks
• Use discretion to manage enquiries with professionalism and confidentiality
• Support the broader Future Students team and cross-team projects as required

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

• Completion of an undergraduate degree or completion of an equivalent combination of relevant experience and/or education/training
• Demonstrated experience in the techniques of high level diary, email and travel management within a busy and complex organisation
• High level of accuracy and attention to detail and proven ability to use initiative to identify solutions
• High level of computer proficiency across a range of applications including Microsoft Word, PowerPoint, desktop publishing packages, web software and advanced skills in utilising the internet
• Excellent organisational skills including the ability to prioritise and meet deadlines
• Demonstrated understanding of financial processes and ability to process invoices for payment and reconcile budgets
• Excellent interpersonal skills including the ability to communicate effectively with diverse groups within and external to the Division

Desirable

• Experience in the international education sector at tertiary level
• Broad knowledge of The University of Queensland policies and procedures including experience with UniFi and Sinet

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact xx For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact [email protected].

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Sunday 20th July 2025 at 11.00pm AEST (R-53255).